Senior Accountant/Grants

2 weeks ago

Tyler, United States Tyler Junior College Full time
Location : 1327 S Baxter Ave, Tyler

Job Type: Full-Time Regular

Job Number: 00496

Department: Business Services

Opening Date: 03/05/2024

Number of Months: 12

Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).
Description

The Senior Accountant/Grants is a full-time, 12-month position responsible to the Controller. The Senior Accountant/Grants is a key member of the accounting and financial reporting team who works directly with program directors and funding source contacts for all grants. The Senior Accountant/Grants exercises independent judgment and discretion in planning and carrying out the duties of the job. This position performs complex accounting functions; and analyzes financial data/reports for accuracy and compliance with grantor requirements, federal and state rules and regulations, and College standards. This position will provide back up support for payroll operations, and may also serve as back-up for other accountants within the department, as needed.

A resume and cover letter are required components of the application for this position.
Essential Functions and Duties

Primary Responsibilities
Grant Accounting
  • Responsible for the financial accounting and reporting for all local, state and federal grants received by TJC. Prepares a variety of internal and external detailed financial, accounting, and statistical statements, analyses, documents, and reports; prepares budgetary information and reports; facilitates grants in accordance with grant requirements, and maintains the restricted fund balance ledger.
    • Prepare, maintain, and monitor grants receivables; request payments by preparing and processing invoices and vouchers according to College procedures; post related transactions to the general ledger.
    • Work closely with the Principal Investigator and the Controller to prepare monthly, quarterly, semi-annual, and annual reports for college, federal, state, and local funding sources in accordance with specific reporting formats and established accounting principles; and maintains files related to reports.
    • Work closely with the Director of Grants, Controller, principal investigators, and supervisors on the time and effort certification process
    • Provide exceptional customer service to principal investigators and department administrators to establish grant budgets and coordinate training regarding financial policies and procedures. Compile annual budgets for all restricted funds.
    • Participate in year-end closing activities; prepare year-end grant entries; make adjusting entries; and may assist Controller in serving as liaison with external auditors, including collecting, reviewing, organizing and preparing required schedules and documentation.
    • Identify and resolve discrepancies and correct errors; support the principal investigators toward achieving project goals and objectives to meet all required deadlines; compile, review and approve reports and records of grant activities to ensure progress is made toward specified objectives.
Work closely with the Director of Grants and the Controller to establish and maintain internal controls to ensure compliance with granting agency requirements. Work closely with the Director of Grants and the Controller to develop policies and procedures related to grant accounting and reporting for TJC. Secondary Responsibilities
  • Payroll Services Support
    • Under the direction of the Payroll Services Coordinator and the Controller, contribute to the execution of TJC's periodic pay cycles. Process pay cycles, as directed, and function as the backup payroll processor for the Payroll Services Coordinator.
    • Maintain a high level of security and confidentiality of sensitive information.
Other duties as assigned by the Controller. Competencies
  • Excellent oral and written communication, organizational, interpersonal, and administration skills.
  • Must be able to work independently and as part of a team; be adaptable to changing job requirements and deadlines.
  • Must be open to assisting other areas as needed within the Business Services office.
  • Must have strong mathematical and numerical aptitude. Must be accurate and thorough.
  • Demonstrate excellent oral, interpersonal, and written communication skills and organizational and problem-solving skills.
  • Knowledge of and ability to use accounting principles, practices and procedures including governmental accounting, and computerized accounting systems.
  • Proficient with Microsoft Office Suite or related software.
  • Ability to exercise sound judgment in prioritizing and time managing work and dealing with working professionally with all levels within TJC.
  • Meticulous attention to detail is mandatory as is the ability to maintain the highest level of confidentiality.
  • Ability to read and interpret policies, procedures, and guidelines.
  • Demonstrate initiative; be able to undertake prompt, appropriate action to correct any inaccuracies.
  • Ability to meet tight deadlines and ensure accuracy with highly confidential information.
Qualifications

Required
  • Bachelor's degree in accounting, or business with an accounting emphasis, from an accredited College or University.
  • Minimum of two years directly related experience.
  • Bachelor's degree from an accredited College or University and five or more years directly related accounting experience may be considered in lieu of education requirement.
Preferred
  • Certified Public Accountant (CPA), or significant progress toward certification.
  • Experience with ERP systems such as Banner or PeopleSoft.
  • Experience within a higher education environment.
  • Working knowledge of payroll practices and systems.

Supplemental Information

Other Expectations
  • Perform other duties as assigned
  • Will have contact - in person, by email, or by phone - with staff, students, and the general public
  • Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities
NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands. The position description is not inclusive of all responsibilities and expectations and may be amended with or without prior notice.

INSURANCE (Coverage fully or partially funded by the College)
Health Insurance
Health insurance will become effective on the first of the month following 60 days of employment, provided that insurance enrollment forms are submitted. There are two plans for employees to choose from, both administered by Blue Cross and Blue Shield. With either plan, you have access to a network of over 10,000 medical and mental health providers in Texas. Both plans include a comprehensive prescription drug program through Optum Rx.

Employee's premium is fully funded by the College and State. Dependent premiums are funded 75% by the College and State, and 25% by the employee.

Basic Life Term Life Insurance
The State provides employees a term life insurance policy of $5,000 with $5,000 accidental death and dismemberment.

Long-Term Disability
This benefit is made available by the State and is fully funded by the College. Approved benefit pays 60% of insurance salary after 180-day elimination period. Benefits are paid until your return to work, reach full Social Security retirement age or are no longer considered disabled under the plan.

Optional Term Life Insurance
With this optional plan, employees may purchase one to four times their annual salary in life insurance. The College funds one times the annual salary premium not to exceed $120 annually.

OPTIONAL INSURANCE (Coverage fully funded by the employee)
Dental Insurance
Two dental insurance plans are available to full-time employees and eligible dependents.

Vision Insurance
The health insurance plan covers some vision and eye health services, but does not cover the cost of eyeglasses and contact lenses. Additional vision insurance is offered to full-time employees and eligible dependents to help offset those costs.

Voluntary Accidental Death and Dismemberment
This optional benefit provides additional financial support when there is an accidental death or injury of a certain type.

Short-Term Disability
If claim is approved, this optional benefit pays 66% of monthly salary after a 30-day elimination period up to five months.

Cancer/Intensive Care Plan/Heart Plan/Accident Plan
Several optional plans are available to employees and eligible dependents through AFLAC.

Dependent Term Life Insurance
An optional term-life insurance policy of $5,000 with accidental death and dismemberment is available for all eligible dependents.

Tobacco User Premium
All participants enrolled in a Texas Employees Group Benefits Program (GBP) health plan must be certified as a tobacco user or non-user. Tobacco users of any age - adults and minors - are charged the $30 tobacco user premium each month.

RETIREMENT
Retirement
The Teacher Retirement System of Texas (TRS) is provided and required for all full-time employees. Full-time faculty an eligible administrative employees may elect the Optional Retirement Program (ORP) as an alternative to TRS.

TJC Alternative Retirement Plan
The College contributes on a monthly basis 4% of a full-time employee's salary into an alternative retirement plan administered by TIAA-CREF. Additionally, if an employee contributes 1%, 2% or 3%, the College will make a matching contribution for a total of 6%, 8% or 10% respectively. Some vesting requirements will apply.

Tax-Sheltered 403(b) Plans
An optional retirement plan available to full-time employees. Employees may contribute up to the annual IRS maximum limitation in voluntary retirement savings to various approved vendors.

457 Deferred Compensation Plan
An optional retirement plan available to full-time employees. Employees may contribute to the annual IRS maximum limitation in this voluntary retirement savings plan.

HOLIDAYS AND LEAVE
Vacation
Only 12-month employees are eligible to accrue vacation time on a monthly basis.
  • 10 days for 1-7 years of service
  • 12 days for 8-10 years of service
  • 15 days for 11-15 years of service
  • 20 days for 16+ years of service
Sick Leave
Full-time employees accrue 8 hours per month per contract length, with a maximum accrual of 90 days.

Holidays
  • New Year's Day
  • Martin Luther King Jr. Day
  • Good Friday
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Christmas Eve
  • Christmas Day
Reduced Operations Periods
  • Spring Break (5 weekdays)
  • Thanksgiving Break (5 weekdays including Thanksgiving Day)
  • Winter Break (7 to 12 weekdays)

PROFESSIONAL AND CONTINUING EDUCATION
Professional Development
The cost of tuition in selecting Continuing Education courses offered by the College may be covered under the Employee and Family Scholarship program. Additional professional development opportunities may be afforded to employees at no cost with prior supervisor approval.

Enrollment in TJC Credit Classes
The Employee and Family Scholarship, subject to availability of funds, is offered to full-time employees and their eligible dependents for applicable courses. The scholarship covers: Tuition (excludes out-of-district surcharge), General Education Fee, Student Life Fee, Health Services Fee, Registration Fee, Parking Fee, Distance Education Fee, Lab Fee and the College Preparatory Fee.

The Tuition Exemption program allows for the exemption of all tuition and fees for credit courses and approved non-credit courses for full-time employees meeting applicable guidelines.

OTHER BENEFITS
TJC Event Attendance
Free admission to regular season College sporting events for employees and immediate family.
Free admission for two to most cultural arts events on campus.

Library Use
Employees may utilize the Vaughn Library and Learning Resource Center.

Fitness Facility Use
Employee and immediate family use of the Apache Recreation Center - an indoor weight and exercise center, 18-hole disc golf course, covered basketball course, and outdoor ping-pong table and cornhole. The cost is $5 per ID.

Disclaimer: These benefits are subject to change without notice. The College reserves the right to change, modify and/or terminate any program with or without reason or notice. This is intended for informational purposes only and does not constitute any agreement on the part to Tyler Junior College to provide employment to or benefits for the prospective employee.

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