Administrative Assistant
23 hours ago
ABOUT THE DEPARTMENT:
The Equity and Inclusion (E&I) Department is responsible for advancing antiracism, diversity, equity, and inclusion across the City through strategy, organizational culture, policy development, and service delivery. We build connections by fostering a workplace and community culture where the rights, dignity, and contributions of every employee, resident, and visitor are valued and protected. The E&I Department has multiple divisions, including the Office of Equity and Inclusion, the Commission on Immigration Rights and Citizenship, the Commission on the Status of Women, the Domestic and Gender-Based Violence Prevention Initiative, the Human Rights Commission, the LGBTQ+ Commission, and Language Justice. Together, we collaborate and engage with all City departments, community partners and businesses, other government agencies, and residents to operationalize diversity, equity, inclusion, access, and opportunity.
ABOUT THE ROLE:
Reporting to the Chief of Equity and Inclusion, the Administrative Assistant provides high-level support to the Office of Equity and Inclusion team and helps foster an environment where all employees and stakeholders feel welcomed and supported. The ideal candidate will be committed to the OEI's mission and guiding principles and have excellent customer service, communication, project management, and problem-solving skills.
ESSENTIAL DUTIES & RESPONSIBILITIES:
* Provide administrative and logistical support to ensure the success of daily office operations, programs, and events.
* Process timesheets, track paid time off (PTO), and handle related inquiries and discrepancies.
* Assist with processing invoices, tracking expenses, and generating financial reports.
* Support with the maintenance of the department's SharePoint Communication Site(s).
* Maintain confidentiality of documents and information.
* Demonstrate continuous effort to improve operations and streamline work processes.
* Other duties as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
MINIUM REQUIREMENTS:
Education and Experience:
* Must have a high school diploma or equivalent.
* At least 3+ years of progressively responsible administrative experience.
* Coursework beyond high school is highly desirable.
Knowledge, Skills, and Abilities:
* Active commitment to anti-racism, diversity, equity, and inclusion. The City of Cambridge's workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.
* Ability to handle confidential information with discretion and sensitivity.
* Practiced written and verbal communication skills, including the ability to present relevant information to various stakeholders.
* Highly organized and detail-oriented, with strong prioritization and multitasking skills.
* Ability to demonstrate initiative, flexibility, and dependability in an environment with frequent interruptions and competing priorities.
* Demonstrated intermediate knowledge of Microsoft Office (Outlook, Word, Excel, Forms, Teams, and SharePoint); proficiency with cloud-based systems and virtual meeting platforms.
* Experience with or ability to learn tools such as Canva and other graphic design programs.
* Strong customer service skills and commitment to public service.
* Comfortable taking directions from multiple people.
* Ability to work independently or collaboratively and adjust to feedback.
* Ability to anticipate needs and to complete work with minimal instructions.
PHYSICAL DEMANDS:
Work requires the ability to access, input, and retrieve information from a computer. Ability to read and analyze large quantities of information. Ability to travel back and forth from office locations.
WORK ENVIRONMENT:
Work is conducted primarily in a standard office environment which includes fluorescent lighting, air conditioning, computers, and other standard office equipment, but may also involve meetings in other offices or facilities. This position may be eligible for hybrid work under the City's Telework Policy depending on operational needs.
SUMMARY OF BENEFITS:
* Competitive health, dental, and vision insurance
* Vacation and Sick leave eligible
* Paid parental leave
* Sick Incentive Pay Eligible
* 3 Personal days
* 14 Paid Holidays
* Management Allowance, $2,700/year
* City employee commuter benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle membership)
REQUIRED DOCUMENTS:
Please upload the following documents to complete your application:
* Resume
* Cover Letter
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