Administrative Assistant

1 week ago

Union Springs, United States Inframark, LLC Full time

Job Description

Are you a customer service focused administrator who prefers a warehouse or industrial environment? ESG Operations, an Inframark Company is hiring an Office Coordinator to support our team that services Union Springs, AL. Responsibilities include using your customer service and organization skills to ensure work orders are created and completed on time. Every day you would coordinate tasks involving customer service, accounts payable, inventory, dispatching, work order management, and reporting.

**Our benefits include**

+ Comprehensive health benefits and wellness resources

+ Competitive compensation package

+ Commitment to work-life balance

+ Supportive, safety-first culture

+ Multiple paths for career growth

+ Extensive learning and development programs, including tuition reimbursement

**Duties and responsibilities**

+ Handle accounts payables, entering, approving, and paying bills of responsibility in NetSuite

+ Build work orders and dispatch crews to complete tasks

+ Communicate directly with the client and community we service in a professional and friendly manner, gathering details needed for the successful creation of work orders

+ Maintain inventory of supplies and materials; requisition or pick up inventory materials; prepare purchase orders for large items or repairs; handle service contracts

+ Process employee timecards and serves as an information resource for employees on matters relating to corporate policies

+ Prepare documents such as correspondence, memoranda, reports, spreadsheets, and e-mails

+ Perform clerical tasks such as data entry, answering telephones, taking messages, returning calls, faxing, photocopying, filing, or sorting mail

+ Establish and maintain record system; process daily paperwork including reports, memos, requisitions, and personnel information

+ Gather and maintain information/data to support periodic and special reports and channels/distribute to appropriate personnel or departments as needed

**Qualifications**

Requires high school diploma or equivalent experience and one year of college or vocational training in public administration, accounting, clerical skills, computer technology, business administration, or a closely related field. A valid state driver's license and ability to meet minimum driving standards is required.

Experience with Microsoft Office products is required. Additional experience with NetSuite, Concur, and UKG Workforce readey is helpful.

**Working conditions**

This job operates in an industrial environment and requires time in a non-airconditioned area. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The noise level in the work environment is usually moderate.

**Physical requirements**

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Requirements

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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