Payroll Manager

Why Milan Laser Hair Removal?

Milan Laser stands as the largest and most premier laser hair removal company in the nation. We are also honored to be a recipient of the prestigious Best Places to Work in Omaha 2024 award, a testament to our commitment to excellence and exceptional culture With 350+ current locations throughout 35 states and plans to expand into a national brand, this is a very exciting time to join the Milan team

Because its fun and progressive. Were not like other companies where youre just a number. We are seeking independent thinkers who can add true value to our team.

Because, benefits. Milan will take care of you with paid vacation, 401k, full health, dental and vision. Oh and free laser hair removal. You wont find that at other corporate gigs.

Because, growing is good. Were always expanding, improving and looking for people ready for a challenge. Our team members learn the business from the inside-out and as our business grows, the opportunities abound.

Position Summary:

The Payroll Manager will be responsible for payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations. We are looking for a highly motivated individual with a combination of strong payroll, management and interpersonal skills. This position will utilize a cloud-based payroll system to process bi-weekly payroll for 2000+ employees in multiple legal entities. This position will manage and perform a variety of payroll process requiring a strong attention to detail and accuracy.

Status: Full-time | Onsite

Location: Omaha, Nebraska

Responsibilities:

* The Payroll Manager will oversee and supervise the organizations payroll functions, ensuring pay is processed on time, in compliance with government regulations and guidelines and assess the accuracy and validity of information


* Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions


* Recruits, interviews, hires, and trains new staff in the department


* Oversees the daily workflow of the department


* Provides constructive and timely performance feedback


* Prepares and maintains accurate records and reports of payroll transactions


* Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices


* Facilitates audits by providing records and documentation to auditors


* Identifies and recommends updates to payroll processing software, systems, and procedures


* Prepare, review and edit documents, correct errors, and balance payroll for each pay period


* Process and oversee bi-weekly payrolls for multiple legal entities


* Verify salary adjustments, garnishments, and retroactive pay for all employees


* Maintain payroll policies and procedures and work collaboratively with Operations and HR


* Respond timely to employee inquiries on all payroll questions


* Coordinate year-end tax filings


* Ensure accuracy of year-end reconciliation and W-2 reporting


* Assist HR and Operations with internal policies and process documents for payroll. This documentation should include but is not limited to, overtime process, wage increases, new employees, employee data changes


* Prepare monthly commission calculations and accruals


* Prepare government reporting


* Maintain knowledge of regulatory payroll changes


* Maintain the highest degree of confidentiality by adhering to legal and ethical standards


* Performs other duties as assigned


* Manages complex payroll matters where analysis of issues, data and process require advanced specialist knowledge and in-depth industry and technical knowledge


* Leads efforts to improve processes that result in enhanced end user experience



Required Qualifications:

* Minimum 7+ years of previous payroll experience


* Prior management experience


* Knowledge in year-end tax reporting and 401k/Benefits deductions


* Extensive knowledge of the payroll function including preparation, balancing, internal controls, compliance, commissions calculations and payroll taxes


* Knowledge of current payroll processing laws and regulations


* Ability to work and function independently as a self-directed leader of multiple initiatives and team members and to work collaboratively with cross-functional teams


* Experienced in researching and finding solutions to technical payroll, tax, and systems related issues


* Must have a basic understanding of accounting principles related to payroll and general ledger


* Must understand the relationship between payroll and other enterprise areas, and exhibit excellent problem-solving skills and the ability to present and discuss payroll related topics and information with management, peers and other groups or individuals


* Energy and desire to thrive in a fast-paced organization with flexibility as needed


* Ability to multi-task, prioritize & plan work activities


* Detail oriented, team player with a desire for continuous improvement


* Ability to work effectively with minimal supervision


* Excellent listening and communication skills (written and verbal)


* Excellent organizational skills and attention to detail


* Advanced level experience with Microsoft Excel, including xlookup/vlookup and pivot tables


* Strong analytical and problem-solving skills, with the ability to effectively plan, set priorities, adapt to changing priorities, troubleshoot and manage several complex projects simultaneously while meeting strict deadlines


* Ability to build and maintain strong partnerships and effectively collaborate with key internal teams such as HRIS, benefits, legal, IT, finance, project teams and external stakeholders


* Reacts calmly and effectively in stressful situations, and demonstrates absolute integrity when handling sensitive and confidential information



Preferred Qualifications:

* Bachelors degree preferred


* CPP preferred


* Proficient with cloud-based payroll system - Paycom Software experience is a plus


* Experience with payroll software implementation is a plus


* Multi-State Payroll Processing preferred - California experience is a plus


* Experience at a large growth company a plus



Benefits Include:

* Medical, dental, vision, disability and life insurance with in 30 days


* Unlimited PTO - work with your manager and take time as needed


* 7 Paid holidays that we are closed


* $50 cellphone stipend paid out monthly


* 401k retirement plan with vested 4% employer match after 90 days


* Career advancement opportunities + Culture/environment


* Employees and their spouse or legal partner receive free laser hair removal services



All potential employees of Milan will be required to successfully pass a pre-employment background check before employment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

Equal Opportunity Employer