Payroll & Benefits Specialist
4 weeks ago
Processing Payroll
- Manage & communicate payroll-related deadlines and processes with relevant managers and employees for both USA and Canada.
- Collaborate with internal and external stakeholders to ensure all payroll-related changes and inputs are collected and implemented accurately and on time (ex: raises, bonuses, stipend payments, timesheet completion, benefits changes, unpaid time, retirement, etc.)
- Respond to payroll, benefits enrollment, and retirement inquiries from employees, managers, and external stakeholders with urgency and empathy
- Review & respond to employees’ reimbursement requests, ensuring that all requests adhere to reimbursement policy
- Accurately implement wage garnishments and other required deductions, and send necessary notifications to the affected employees in a timely manner
- Ensure accuracy of staff compensation through strong attention to detail and effective collaboration with managers
- Submit payroll-related reporting to external benefits vendors.
Compensation Accuracy
- Ensure all staff are paid a fair and equitable wage in compliance with our policies and local, state, and federal regulations
- Ensure accuracy of staff compensation through strong attention to detail and effective collaboration with managers
- Regularly audit and report out staff compensation to ensure compensation structures are fair and consistent
- Adjust compensation due to raises, bonuses and role changes
- Ensure end of year tax forms are accurate and distributed to current and former employees
- Respond to employee inquiries regarding pay clarifications or corrections
Benefits Administration
- Execute new hire benefits enrollment, annual open enrollment, and special enrollment events
- Ensure employee benefits elections are reflected accurately in all systems and reports
- Support benefit administration, including employee benefit changes, reporting to carriers, and billing needs
Compliance & Data Reporting
- Ensure organization-wide compliance with policies related to compensation and local, state, and federal wage & labor regulations
- Complete required external compliance reporting, including EEO, audit requests, etc
- Fulfill internal or external data requests, such as worker’s compensation income reporting and income verification requests, thoroughly and in a timely manner while maintaining appropriate confidentiality
- Ensure end of year tax forms are accurate and distributed to current and former employees
Professional Responsibilities
- Meet professional obligations including and not limited to meeting deadlines and honoring schedules.
- Collaborate with colleagues and seek feedback in the spirit of continuous improvement.
- Reflect on professional practices to meet individual professional development goals.
- Actively participate in professional development and department meetings.
- Share candid, solutions-oriented feedback with peers and leadership on a regular basis.
- Maintain strong attendance each day and be on time to all responsibilities
- Other duties as assigned
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