Executive Assistant CEO

3 weeks ago

Fairfield, United States NorthBay Health Full time
Job Description

At NorthBay Health the Executive Assistant is responsible for providing administrative and office management support to the President/CEO & NorthBay Health Corporation Board of Directors. This position requires the ability to possess at a higher level, excellent communication and diplomatic skills, ability to work independently, high attention to detail, and most importantly, the ability to maintain confidentiality due to the nature of the business conducted within the CEO Office and divisions of the organization.

PRIMARY JOB DUTIES
  1. Coordinates monthly NorthBay Healthcare Corporation (NBHC) Board of Directors meetings, executive sessions, board committee meetings; and Joint Boards of Directors meetings as requested. Takes and types meeting minutes; maintains minutes' binders, resolutions, Bylaws and other related documentation. Prepares monthly Board meeting agenda and exhibits. Administers and maintains Board portal (BoardEffect). Handles and maintains other Board related business as needed. Coordinates special-called meetings and special events or projects as requested.
  2. Must have a high degree of expertise in communications. Responsible to manage all communication originating from the CEO's office.
  3. Handles clerical and administrative aspects associated with the day-to-day operations of the CEO Office. Acts as liaison regarding patient and or other concerns and/or requests directed to the President/CEO office.
  4. Schedules and coordinates monthly senior management and leadership team meetings in collaboration with the President/CEO. Handles all meeting logistics, including reserving conference room, ordering food, ensuring AV equipment is available, collaborate with guest speakers and/or their staff regarding logistics/presentations, and finalizes and distributing meeting agendas, attends meetings and takes meeting minutes. Must have a high degree of expertise in PowerPoint and other executive level presentation formats.
  5. Schedules quarterly Town Hall meetings as requested by the President/CEO, and includes reserving conference room locations, notifying senior management and public relations staff of upcoming Town Hall meetings, ensuring AV equipment is available, and sending out advance notice via e-mail to employees of Town Hall meeting dates, times and locations.
  6. Promotes and maintains a safe, professional working environment and ensures appropriate conduct in all aspects of job performance functioning as Safety Resource Staff for the Executive Office. Provides department-specific safety annual reviews and training as required and ensures documentation is recorded and filed. Conducts department safety monitoring as required.
  7. Must be exceptionally proficient with Social Media, with demonstrated skills to represent NorthBay and the CEO, providing executive level responses, posts and all interactions.


Qualifications

Education: Associates degree required, bachelor's degree preferred.

License/Certification: Notary Public Commission preferred.

Experience: Five years previous Executive Assistant level experience.

Skills:
  • Independent judgement skills with critical thinking.
  • High attention to details; proficiency in all Microsoft Suite applications. Good judgment skills.
  • Ability to take minutes; compose letters and reports, meet deadlines; ability to prioritize projects; excellent phone skills; and knowledge of office equipment and technology. Ability to demonstrate dependability, reliability and confidentiality.
  • Possess efficient time management skills. Maintains a professional appearance and demeanor.
  • Uphold NorthBay Health's employee standards in all aspects of job performance on a regular and consistent manner.
  • Understands concepts of and can demonstrate skills and experience through specific examples: coping, tolerance of ambiguity, assertiveness, interaction, and versatility.
  • Exemplary customer service.
  • Professional demeanor.
  • Able to maintain confidentiality.
  • Strong planning and organization skills.
  • Strong project/time management skills.
  • Ability to organize a variety of tasks, meet deadlines and attend to details.
  • Exemplary proofreading skills and demonstrated competency with spelling, grammar, and punctuation. Excellent writing skills. Attention to details, large and small. Thorough and accurate.
  • Flexible, critical thinker, problem-solver, high level of communication skills - oral and written, takes initiative, anticipates needs, and works well with minimal supervision.
  • Must display cognitive skills (written and oral communications, logic, judgment, team work, interpersonal, mobility, and manual dexterity).

Interpersonal Skills: Highly developed interpersonal skills. Demonstrates the NorthBay Way. The NorthBay Way is a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Healthcare. The NorthBay Way principles consist of Caring, Communication, Collaboration, and Competence. Strong verbal and communication skills with the ability to communicate effectively, pleasantly and diplomatically, both internally and externally, at all levels of the organization and business community.

Compensation:

Hourly Salary Range Min $36.68 - $ 45.94 (Offered hourly rate based on years of experience)

  • Executive Assistant CEO

    3 weeks ago

    Fairfield, United States Northbay Healthcare Group Full time

    At NorthBay Health the Executive Assistant is responsible for providing administrative and office management support to the President/CEO & NorthBay Health Corporation Board of Directors. This position requires the ability to possess at a higher level, excellent communication and diplomatic skills, ability to work independently, high attention to detail, and...

  • Executive Assistant

    6 days ago

    Fairfield, United States The DeLaurentis Team at Compass Full time

    As Team Assistant on a high performing agent team, you will provide administrative, operational and marketing support to the principal agent(s) and team. You will be tasked with building operational systems, implementing administrative processes, and managing end-to-end business operations, overseeing all core social, marketing and real estate activities....

  • Executive Director

    4 weeks ago

    Fairfield, United States Solano Surf Soccer Club Full time

    Solano Surf Soccer Club seeks an Executive Director to serve as the strategic, operational, and visionary leader of our organization. The Executive Director will report directly to the Board of Directors and, in partnership with the Board, produce, update, and manage the strategic and operational plan and budget that reflects the club's long-term...

  • Account Executive

    4 weeks ago

    Fairfield, United States The Rockridge Group Full time

    Job DescriptionJob DescriptionTitle: Account ExecutiveLocation: 185 US-46, Fairfield , NJ 07004Duration: FTE Position Summary:Client X is looking for a high-velocity Account Executive (AE) to help us achieve sales objectives within our New Jersey Local team. This is an exciting opportunity for someone with 2+ years of selling experience to be part of an...

  • Executive Assitant

    6 days ago

    Fairfield, United States The DeLaurentis Team at Compass Full time

    **Executive Assistant (Agent Team) - Fairfield** Our agent is looking for an Executive Assistant to join their team! Fairfield, CT Executive Assistant As Team Assistant on a high performing agent team, you will provide administrative, operational and marketing support to the principal agent(s) and team. You will be tasked with building operational...

  • FWS Integrative Medicine Executive Admin Assistant

    3 weeks ago

    Fairfield, United States Maharishi International University Full time

    ONLY STUDENTS ELIGIBLE FOR FEDERAL WORK-STUDY (FWS) MAY APPLY Position Summary: The Executive Administrative Assistants will play a crucial role in supporting the Dean and Director of MIU's College of Integrative Medicine / Institute for Natural Medicine and Prevention. By facilitating essential functions vital to the department's smooth operation, this...

  • Home Health Sales Executive

    3 weeks ago

    Fairfield, United States Pathwell Health Full time

    Pathwell Health - PathWell Health, a prominent provider in both home healthcare and hospice services, is looking for an experienced and driven Sales Executive to expand our reach in Loudoun County and parts of western Fairfax County, Virginia. This role demands a deep understanding of both home health and hospice care, including eligibility criteria and the...

  • Senior Caregiver

    23 hours ago

    Fairfield, United States Executive Home Care of Stratford Full time

    Top pay!! Apply today and get an interview tomorrow!! We offer flexible schedules to protect your work-life balance. We aim to place you with a client as close to your home as possible. If you apply today, we will interview you as quickly as possible. Benefits of working with Executive Care Highly Competitive Pay Full and Part-time positions available PTO...

  • Assistant Director

    4 weeks ago

    Fairfield, United States The Learning Experience Fairfield Full time

    TLE in Fairfield is looking for Assistant Director. We are an Academy of early education, The Learning Experience, is looking for an experienced Assistant Director to lead our center operations with a focus on TLE Curriculum and training of staff. Additional responsibilities include administrative duties and assisting the business manger and center director...

  • Marketing Assistant

    3 hours ago

    Fairfield, United States California Lifestyle Foundation Full time

    Job DescriptionJob DescriptionWe are a leading marketing organization headquartered in Fairfield, and we are actively seeking a dedicated individual who is passionate about community service to join our nonprofit marketing team.The Marketing Assistant role is an entry-level position that collaborates closely with our direct fundraising team to meticulously...

  • Assistant Restaurant Manager

    1 day ago

    Fairfield, United States Dunkin' Full time

    We are look for Assistant Restaurant Managers to help lead our Dunkin' team! The Assistant Restaurant Manager supports the Restaurant Manager in their efforts to develop a team of dedicated people delivering great and friendly guest experiences and profitable top line sales. They assist in the development of Crew and Shift Leaders and fulfill...

  • Infant/toddler Teacher Assistant

    4 weeks ago

    Fairfield, United States Early Learning Center Full time

    Must love children! Must be willing to care for infants and toddlers, change diapers, feeding, cleaning and be responsible for your room. Execute lesson plans, maintain a safe and engaging classroom, must model appropriate behavior and language skills for children. Must be able to work as a member of a team with other staff. Must have a warm and friendly...

  • Assistant Brand Manager

    2 weeks ago

    Fairfield, United States Worldwide Executives Full time

    Job DescriptionJob DescriptionAt World Wide, We provide transformative training experiences that drive performance for our team members and revenue for our clients. For two years, we’ve trained the top performers in the marketing industry to be the best at providing quality customer service, driving brand awareness, and creating cost-effective marketing...

  • Customer Success Manager

    2 weeks ago

    Fairfield, United States Acuative Corporation Full time

    Job DescriptionJob DescriptionAs the Customer Success Manager, you are the “CEO” of the accounts assigned to you, owning the outcomes and relationship with that client and accountable for the services and billing for that client, you will be assigned to key accounts with high profile client visibility. To be successful in this role you will need to have...

  • Part-time Researcher and Office Assistant

    1 month ago

    Fairfield, United States Construction Industry Force Account Council Full time

    Job DescriptionJob DescriptionCompany DescriptionThe Construction Industry Force Account Council (CIFAC) is a non-profit coalition of concerned construction industry associations, contractors and labor unions that works to ensure State and local governments’ compliance with the Public Contract Code (PCC).Role DescriptionThis is a part-time on-site role for...

  • Administrative Assistant

    6 days ago

    Fairfield, United States AZCO Corp. Full time

    Do you like to help others and make a difference? Are you ready to be an important part of a team? Are you a meticulous person who excels in organizing and enjoys learning something new? We are looking for an administrative assistant to become a valuable member of our team. If you thrive in an energetic setting, are adept at handling multiple assignments,...

  • Administrative Assistant

    6 days ago

    Fairfield, United States AZCO Corp. Full time

    Do you like to help others and make a difference? Are you ready to be an important part of a team? Are you a meticulous person who excels in organizing and enjoys learning something new? We are looking for an administrative assistant to become a valuable member of our team. If you thrive in an energetic setting, are adept at handling multiple assignments,...

  • Administrative Assistant

    6 days ago

    Fairfield, United States AZCO Corp. Full time

    Do you like to help others and make a difference? Are you ready to be an important part of a team? Are you a meticulous person who excels in organizing and enjoys learning something new? We are looking for an administrative assistant to become a valuable member of our team. If you thrive in an energetic setting, are adept at handling multiple assignments,...

  • Assistant Commercial Property Manager

    4 weeks ago

    Fairfield, United States CenterStar Property Group Full time

    Job Description Job Description Assistant Commercial Property Manager (NJ) A well established and active real estate development and management company is seeking an enthusiastic, conscientious and well-organized Assistant Commercial Property Manager who has the ability to work in a fast-paced environment. This position is an in-person/office position,...

  • Assistant Commercial Property Manager

    4 weeks ago

    Fairfield, United States CenterStar Property Group Full time

    Job DescriptionJob DescriptionAssistant Commercial Property Manager (NJ)A well established and active real estate development and management company is seeking an enthusiastic, conscientious and well-organized Assistant Commercial Property Manager who has the ability to work in a fast-paced environment. This position is an in-person/office position,...