Administrative Support Specialist III

13 hours ago

Washington, United States Totally Joined for Achieving Collaborative Techniques Full time
About Us:

Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.

About the position:

TJFACT is seeking to hire an Administrative Support Specialist III to support our United States Department of State (DOS) Diplomatic Technology (DT - formerly IRM) client in Washington, DC.

The Administrative Support Specialist III will provide a wide range and scalable administrative support services to support DT. This individual will directly support the DT/EI/IM team.

DUTIES AND RESPONSIBILITIES:

Administrative Skills:

  • Proficiency in office software (e.g., Microsoft Office Suite: Word, Excel, Outlook, PowerPoint).
  • Strong organizational skills with the ability to manage multiple tasks and prioritize responsibilities.
  • Knowledge of office equipment, including copiers, fax machines, and phone systems.

Communication Skills

  • Excellent verbal and written communication skills.
  • Customer service-oriented with a professional demeanor when interacting with staff, clients, and vendors.

Time Management and Multitasking

  • Ability to handle multiple tasks simultaneously and manage time effectively to meet deadlines.
  • Flexibility to adapt to changing priorities and schedules.

Problem-Solving Skills

  • Ability to proactively identify and resolve office-related issues with minimal supervision.
  • Detail-oriented with a focus on accuracy and quality of work.

Financial and Record-Keeping Skills

  • Experience with basic bookkeeping tasks, including simple expense tracking and budget management.
  • Ability to handle sensitive information discreetly and maintain confidentiality.

Office Coordination and Scheduling

  • Proficiency in scheduling meetings, maintaining calendars, and organizing events as needed.
  • Ability to manage office supplies, ordering, and inventory control.

Technical and Systems Knowledge

  • Familiarity with office management systems.
  • Experience with online scheduling tools, such as Google Calendar or Microsoft Teams, preferred.

Team Collaboration

  • Strong interpersonal skills to work well in a team and support staff as needed.
  • Ability to assist in onboarding new hires and maintaining office culture and morale.

Dependability and Professionalism

  • Punctual and reliable with a strong work ethic.
  • Maintains a professional appearance and a positive attitude in all interactions

EDUCATION AND EXPERIENCE:

  • High school diploma or equivalent required; associate or bachelor's degree in business administration or related field preferred.
  • A minimum of two (2+) years of experience in an office administration, clerical, or receptionist role.
  • Proven knowledge of office administrative support
  • Highly organized, detail-oriented, and capable of managing sensitive information with confidentiality and integrity.
  • Demonstrated experience in taking notes, scheduling meetings, and appointments, and provide assistance to visitors.
  • Proficiency in the entire Microsoft (MS) Office Suite, including but not limited to Word, Excel, PowerPoint, Visio, Outlook, and Project
  • Demonstrated experience in problem solving and attention to detail.
  • Strong organizational and planning skills
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Functional knowledge in business processes, office management, computer applications, and customer services
  • Excellent written and verbal communication skills
  • Requires an active Security Clearance

BENEFITS:

  • Medical, Vision and Dental Insurance
  • 401-K plus match
  • Paid Vacation days
  • Paid holidays
  • Short Term and Long-Term Disability
  • Voluntary Term Life

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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