Education Administrative Assistant

19 hours ago

Grand Island, United States Nebraska Department of Education Full time

SUMMARY:

Oversees the administrative duties associated with the Stuhr Museum Field Trip program. Responsible for scheduling, registration, reports, data collection and recording and tracking of schools and students in the Stuhr Museum Field Trips program. Also responsible for gathering and distributing supplies for both Field Trips, Summer Adventures and Winter & Fall Adventure Weekend programs in a timely and cost effective manner. Helps, as needed, with other Education Department and Museum wide events such as All Hallows Eve, North Pole Express, Christmas Past & Present, Noon Year's Eve, etc.

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PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Serves as the coordinator for Stuhr Museum Field Trips. This includes the scheduling, contacting, communication with Museum Educators, check-in process, invoicing, payment reconciliation, data collection and evaluations for the program. Works closely with school districts and teachers across the state to develop increasing registrations for Field Trip classes annually.

2. Assists, as needed, with Summer Adventures registration beginning in March. This would include fielding of phone calls and use of the Altru database to register students for classes, sell t-shirts and collect payment for such goods and services.

3. Responsible for the timely, cost effective acquisition and distribution/ set up of appropriate supplies (reproduction and antiques items, food, raw materials, etc.) needed to support Stuhr Field Trips, Summer Adventures, Fall & Winter Adventure Weekends, and other educational events as needed; periodically inventories the location and condition of such materials. Restores and cleans artifacts used in the educational programs (ex. Inkwells, apple peelers, etc.).

4. Open and willing to continue learning through professional development opportunities and activities. (ex. Conferences, readings, programs, classes, etc.) Updates knowledge of current trends and developments in the field of education by reading appropriate journals, books, and other literature and attending related seminars, and conferences.

5. Assists Director of Education with other tasks, projects and responsibilities as needed (ex. North Pole Express, Noon Year's Eve, Fall & Winter Adventures).

6. Assists other departments on museum projects and special events as needed.

7. Other educational duties as assigned by the Director of Education or the Assistant Director of Education.

Minimum Knowledge, Skills, and Abilities.

1. Ability to communicate effectively in English both verbally and in writing in order to communicate with students, visitors, staff, and volunteers.

2. High School Diploma or GED required. Experience with excel, Google, data collection or other organizational duties preferred but not required.

3. Excellent written and verbal communication skills both in person and digitally (email, zoom, phone, etc).

4. Requires paying close attention to detail for up to 90% of work time when scheduling, collecting data, working within a budget, collecting supplies, and setting up special events.

5. Requires organizational skills to keep a clean, efficient and effective system in place for Field Trips when scheduling, collecting data or information, working with the budget and carrying out daily administrative tasks

6. Requires walking and standing for up to 85% of work time when preparing supplies for classes or programs, collecting and distributing supplies, supervising special events, cleaning buildings, and so forth.

7. Ability to lift and carry up to 50 pounds for up to 35% of work time when feeding animals, making repairs, gathering supplies, rotating Summer Adventure boxes, etc.

8. Ability to acquire and maintain a Nebraska driver's license to pick up and deliver special educational supplies, and represent the museum during outreach programming.

9. Maintains a high level of creativity, innovation, and introspection to ensure that department goals are being met, expanding and plans are continuing for future growth.

10. Must have the ability to think creatively, work with a creative team, and help to develop a culture of innovation within the department and at the museum.

Working Conditions

1. Exposure to extremes in temperature, dust, and variation in weather for up to 65% of work time when teaching classes, evaluating teachers and classes, collecting and distributing supplies, feeding animals, etc.

2. Hazards associated with heavy lifting, working with farm animals, operating power tools, etc.

Reporting Relationships

1. Reports to the Director of Education

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