Virtual Scheduler
2 weeks ago
Job Title: Virtual Scheduler
Company: Vegas Venture Planners
Location: Remote
Responsibilities:
Event Scheduling: Coordinate event schedules, appointments, and meetings for clients and team members, ensuring efficient use of time and resources.
Communication: Serve as a central point of contact for scheduling inquiries, maintaining clear and timely communication with clients, vendors, and internal team members.
Calendar Management: Update and maintain accurate calendars, including scheduling reminders, follow-ups, and adjustments as needed.
Logistical Support: Assist with logistical arrangements such as venue bookings, travel coordination, and vendor communication to facilitate smooth event operations.
Documentation: Prepare and organize event documentation, including contracts, agreements, and itineraries, ensuring all details are accurately recorded and easily accessible.
Problem Solving: Proactively identify and resolve scheduling conflicts or logistical issues to minimize disruptions and ensure seamless event execution.
Client Support: Provide excellent customer service to clients by addressing scheduling inquiries, providing updates, and offering assistance throughout the event planning process.
Collaboration: Work closely with other team members to coordinate schedules, share updates, and ensure alignment on event details and requirements.
Ad Hoc Tasks: Assist with additional administrative tasks and projects as assigned by management to support the overall success of event planning operations.
Benefits:
Remote Work: Enjoy the flexibility of working from the comfort of your own home, with the ability to create your ideal work environment and schedule.
Professional Development: Grow your skills and expertise in event scheduling and coordination through ongoing learning opportunities and exposure to diverse projects.
Team Environment: Join a supportive and collaborative team culture where your contributions are valued, and you have the opportunity to make a meaningful impact on event planning operations.
Competitive Compensation: Receive a competitive pay commensurate with your experience and skills, ensuring that your hard work is recognized and rewarded.
Qualifications:
Excellent Organization Skills: Ability to manage multiple schedules and tasks efficiently, with strong attention to detail and accuracy in scheduling.
Strong Communication Skills: Clear and professional written and verbal communication skills, with the ability to effectively convey information to clients and stakeholders.
Tech-Savvy: Proficiency with scheduling software, calendar management tools, and Microsoft Office suite, with the ability to adapt to new technologies as needed.
Customer Service Orientation: Strong customer service skills with a focus on client satisfaction, ensuring a positive experience throughout the scheduling process.
Problem-Solving Abilities: Proactive approach to identifying and resolving scheduling conflicts or logistical challenges, with the ability to find creative solutions to problems as they arise.
Team Player: Ability to work collaboratively with a diverse team in a remote environment, supporting colleagues and contributing to the overall success of event planning operations.
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