Billing Coordinator

5 hours ago

Circle Pines, United States Kraus-Anderson Incorporated Full time $24 - $28
Kraus-Anderson offers an opportunity to make an immediate impact with an industry leader

Apply (by clicking the relevant button) after checking through all the related job information below.

Core Purpose: Building enduring relationships and strong communities

Core Values:

Integrity – Do the right thing…always be respectful, honest and fair
Commitment – Take ownership, work hard, and keep promises
Teamwork – Collaborate to foster trust and success for all
Value People – Support each other in a safe, positive environment where people are recognized and appreciated for their contributions

Our Company

For more than a century, Kraus-Anderson has been transforming the American landscape.

Founded in 1897 and privately owned and managed by the Engelsma family for more than 70 years, KA is consistently ranked by Engineering News Record among the top 50 general contractors in the United States. Our base of operations in Minnesota is supplemented with regional offices, extending our capabilities coast to coast.

We take a highly collaborative approach to our work. We work closely with owners, architects and the entire planning team well before ground is broken; providing cost analyses, scheduling information, and value engineering services to ensure that our client can make informed decisions leading to a timely finish of the highest quality and the best value.

Summary:

This position will be responsible for accounting and billing responsibilities for Kraus-Anderson (KA) Yard operations.

Essential Duties and Responsibilities:

Billing:

Tracks movement of all chargeable fleet vehicles and trailers and provides current and accurate data for billing.
Maintains record of tools assigned to field personnel and provides monthly reports as requested by field or office staff.
Provides backup to City Desk i.e. Answering yard phone lines, distribution of equipment, tools, and consumables in support of field personnel based on requests from Superintendent, Project Managers (PM), and General superintendents.
Prepares purchase orders (PO) for field and all offices.
Calculates and provides all billing for Kraus Anderson Yard Operations services.
Completes monthly billing activities of consumables and equipment in billing and production systems.
Partners with Accounting to complete monthly billing of KA Superintendent Trucks and ensure proper payment to vendors.
Generate, review, and distribute invoices to clients based on contracts or project completion.

System Support and Report Writing:

Provides guidance on procedures for retention, protection, retrieval, and operational access of records for multiple systems utilized by KA Yard Operations.
Verifies correct input of billing data, including client information, rates, and payment terms is entered into the system.
Responsible for set up and closeout of projects, and vendor set up.
Provides Project Accounting with reports of tool/cost and coding as assigned to projects and Superintendents.
Generates other reports as requested by leadership.

Documentation and Compliance:

Tracks vendor rebate programs.
Ensures all necessary regulatory posters are stocked for posted on jobsites and Yard office. (OSHA compliance)
Assists with maintaining equipment maintenance records
Updates and maintains all production rate sheets

Office Support:

Handles customer inquiries and complaints.
Participates in project kick off meetings as needed.
Responsible for shipping and receiving as needed
Provides assistance with yearly apparel allocation and apparel as needed.
Assist KA personnel with walk in orders.

• Performs other duties as assigned

Required Knowledge, Skills and Abilities:

High school diploma or General Education Development (GED) certificate
3-5 years’ related experience; or equivalent combination of education and experience
Demonstrated computer proficiency (MS Office – Word, Excel, Access and Outlook)
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
Ability to use time productively, maximize efficiency and meet challenging work goals
Ability to maintain compliance with all company policies and procedures
Ability to possess and maintain exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self and others

Preferred Knowledge, Skills and Abilities

Knowledge of ViewPoint computer software
Knowledge of Align computer software
Bachelors Degree in Accounting or Business

Other:

Valid Driver's License and ability to maintain a satisfactory Motor Vehicle Record.
Travel to job-sites as needed.

Physical Demands:

The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential functions include items such as ability to:

Clearly communicate information (both written and verbal) to colleagues and key stakeholders
Stand and/or sit in a stationary position for extended periods of time; 50%+
Use a computer/laptop/iPad in open office environment with natural and/or florescent lighting
Navigate between office building floors, and on occasion, attend off-site meetings
Lift up to 25 lbs. unassisted

Why KA?

We offer a challenging, rewarding, and supportive environment where employees are positioned to make a positive impact on our business, our communities, and their own future.

We believe in building leaders. KA offers a wide range of enrichment and professional growth opportunities through KA University and community service opportunities through our KA Has Heart Volunteer Program.

KA offers full time employees (30+ hours) a significant Total Rewards package including:

Medical insurance Plan Options
Health Savings Accounts (HSA)
Flex Spending Accounts (FSA)
Wellness Program
Fitness Center (Minneapolis)
KA University Training and Development
Fitness Center, KA corporate headquarters, Minneapolis
401(k) Plan
Company sponsored Short Term and Long Term Disability
Company sponsored Life/Accidental Death and Dismemberment Insurance
Time Off including vacation, sick and holiday pay
Workplace Flexibility
Paid Parental Leave
Paid Military Leave for Active Reserve Duty
Part time/Transition Options
Free Parking

Along with our employer sponsored plans, we also offer an array of Voluntary Benefits and other perks.

Make A Positive Impact

Kraus-Anderson is an AA EOE including disability and vet employer

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