Head of Vendor Management and Procurement, Central Services

3 weeks ago

Houston, United States Norton Rose Fulbright LLP Full time

Practice Group / Department:Finance and TaxJob DescriptionWe are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.The RoleThe management of the global and multi-regional suppliers is an essential factor in the success of Norton Rose Fulbright. The Head of Vendor Management & Procurement will be required to lead the strategic sourcing and procurement across a total spend of approximately $150M and growing.Key Responsibilities Work closely with the regional leads of the Vendor Management and/or Procurement teams to ensure a consistent and standardized approach to all processes and policies implemented, and tools adoptedInnovate the direction of the function to ensure continued alignment to the strategic priorities of the firm and market standards (for example ESG)Lead with vision in improving centralized procurement to be faster, more efficient and have an increased element of automationManage & maintain the structure of the function's processes and data including, but not limited to: Contract Database; Benefits Tracker; Work in Progress Tracker; Methodologies, Policies & Processes; Vendor Categorization & Governance FrameworksWork closely with the C-suite management to highlight areas of improvement, business risk, and any performance issues with suppliersWork closely with a variety of senior stakeholders including Finance, Legal, Data Protection, Security and IT to maintain adherence to standards in procuring goods and services for the firmImprove general reporting from the functionPlay an active role in the budgeting process both globally and across the five member firmsBuild insights to key strategic vendors to build NRF intelligence and develop supplier strategiesOwn the relationships for a mix of strategic and transactional suppliers, including their overall performance; information must be collated in order to provide a holistic view of supplier performance to brief Norton Rose Fulbright stakeholders and as input to governance meetingsAdhere to agreed supplier governance / chair regular supplier relationship management governance meetings to ensure any supplier relationship, delivery, quality or commercial issues are highlighted and resolvedManage against budget including authorizing spend against that budget tracking actual spend to provide good financial control over commercial performanceUnderstand the key cost drivers behind supplier invoices and review supplier invoices for accuracy (and approve / reject as appropriate) in order to ensure suppliers are billing accurately and in line with contractDrive supplier innovation, cost reduction and performance improvement in order to maximize the value from supplier relationships over and above contractual commitmentsManage supplier commercial issues and negotiate their settlement to avoid escalation of such commercial issues into legal disputeOwn the negotiation of all contracts that are global and/or multi-regionalBe the firm's contact person for any client audit requests in regard to third party contractsManage a team to:Maintain supplier documentation including contract changes, reports, notices and relevant supporting materials are stored with controlled accessDrive actions, minutes, management pack preparation and associated execution from the vendor and internal governance forumsModel contracted charges including contract changes to provide accurate forecasts of spend, total cost of ownership, contract cost to complete, phasing of spend, build of detailed budgetsManage end to end in-life contract changes for strategic suppliers in close collaboration with global and regional procurement teams as appropriateFinancial management of strategic suppliers managing indexation / foreign exchange variation, rate card validation and changeSkills and Experience Required5+ years' experience of management of multi-million-dollar outsourced IT supplier relationships; within legal services or professional services organizations preferable but not essentialA degree in commercial management or procurement would be beneficialAbility to build strong trusting relationships with business partners and suppliersExperience building collaborative environments, teaming cultures, and with engaging executives in the strategy development and financial management processesDemonstrated experience in problem-solving, consensus building, and negotiationStrong commercial awareness alongside risk managementKnowledge of contract law and IT Service Delivery Management (ITIL) preferred but not essentialProficiency in Microsoft Office suite in particular data manipulation in Excel and presentation build in PowerPointExperience of working in a global company and global capacity and the associated complexity on stakeholder management preferred but not essentialNorton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.Equal Employment Opportunity | EEO is the Law - Supplement | Pay Transparency

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