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Administrative Assistant

5 months ago

Tamarac, United States HQ Aero Management Inc. Remote Work Freelance Full time
ADMINISTRATIVE ASSISTANT

Job Summary:
HQ Aero is currently recruiting for an experienced ADMINISTRATIVE ASSISTANT in TAMARAC, FL

Job Overview:
Administrative assistant duties and responsibility include providing administrative support to ensure efficient operation of the office. You report to the Quality Assurance Director and will support managers and employees through a variety of tasks related to organization and communication. The administrative job scope includes communicating via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities and Duties (included but not limited to)
  • Assist QA Manager as required.
  • Review work packages for billing and close-out.
  • Track work package for billing.
  • Monitor preservation log status.
  • Coordinate tooling calibration with vendor and prepare tooling for shipping prior to calibration due date.
  • Update tool calibration log.
  • Update training / on-job-training logs.
  • Update current contractor/vendor certs as required.
  • Build work packages adding non-routines per inspections requirement.
  • Update work package with revised work scopes and non-routines as requested by inspection.
  • Update archive with received work scopes, PO's, and records.
  • Scan all trace packages.
  • Occasionally assist inspection with scanning work packages and creating photo reports when inspection is loaded with work. 
  • Ensure inspection has all necessary office supplies. 
Qualifications:
  • Must be at least 18 years of age.
  • High School Diploma/GED.
  • Proven experience as an administrator or assistant experience.
  • Knowledge of office management systems and procedures.
  • Must pass a comprehensive background check.
  • Must pass pre-employment drug test - We are a drug free work place
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Proficiency in MS Office (Microsoft Excel and Microsoft Outlook in particular) and data programs (Quantum). 
  • Excellent communication and interpersonal skills.
  • Working knowledge of office equipment, like printers, scanners, and fax machines.
  • Strong ethics and reliability.
  • Problem-solving & decision-making aptitude.
  • Excellent written (spelling, punctuation, sentence structure, and writing) and verbal communication skills (must collaborate with leads, managements, and support personnel on a regular basis)
  • Attention to detail and problem-solving skills.
 Job Type:
  • Monday to Friday 8:00 am-5:00 pm with a 1-hour lunch from 12-1pm.

DISCLAIMER
This job description indicates the general nature and level of work expected by the successful applicant. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the successful applicant. The successful applicant may be asked to perform other duties as required.

About HQ Aero Management Inc.:

About HQ Aero Management Inc. Over Two decades of service to the Aviation Industry. Management that knows Aviation. Staff that care about details. We recruit for Aviation, and we do it really well. If you have an opening, temporary or full time, call HQ Aero. Join Our World-Class Team HQ Aero specializes in hiring all categories of aviation personnel to provide manpower support to service centers, repair stations, aircraft manufacturers, etc. Due to the constant manpower needs in the aviation industry, HQ Aero is able to offer opportunities to work on a variety of aircraft across the United States and the world. Our knowledgeable and dedicated staff are always looking for qualified personnel to meet all of our client’s aviation employment needs. HQ Aero is continually updating and posting new aviation jobs on a daily basis. We offer employment opportunities to match a wide variety of skill sets and qualifications. This means no matter where you are in your career or what your aviation specialty, we have the right job opportunity for you Our mandate is simple… Supply the best possible personnel to the aviation community, with the most reasonable cost base. Our goal is always quality not quantity. Over 20 years later we have been fortunate to build a customer base that agrees with our principles. HQ Aero provides guaranteed HASSLE FREE weekly payroll, along with direct deposit on first pay, per diem for eligible applicants, and payroll advances. Additional benefits offered to HQ Aero Technicians: Travel pay and longevity bonuses offered on majority of our contract assignments. Referral bonus is also offered to all of our technicians. If you are looking for a job in the aviation industry, you have come to the right place HQ Aero is always recruiting highly skilled, motivated and dedicated aviation personnel to support our customer’s manpower needs. By choosing to partner with HQ Aero, you will work with one of our knowledgeable aviation recruiters, and will gain access to aviation jobs offered by the top companies in the aviation industry. HQ Aero’s proven staffing approach has allowed us to successfully place many aviation professionals, just like you, in jobs across the globe. We take great pride in our ability to provide our clients with outstanding aviation talent to support their everyday business needs. Our aviation employment openings are updated on a daily basis.