Human Resources Coordinator

1 month ago

Norcross, United States Engineering Systems Inc. Full time $45,000 - $50,000
About ESiEngineering Systems Inc. (ESi) is an engineering and scientific investigation and failure analysis firm. We primarily work with law firms, insurance companies, and manufacturers on small to large-scale projects to answer any technical questions they have. Our projects can entail investigating major transportation accidents, equipment failures, personal injury claims, and residential or commercial structural damages. The variety and depth of our project work creates a variety of fulfilling roles at ESi.Please explore our website to learn more about ESi: www.engsys.com What We Can Offer You
  • Medical, Dental & Vision
  • Life Insurance/Voluntary Life Insurance/Universal Life 
  • 401k with employer match
  • Eligible for Spot Bonus, Merit Bonus, and/or Annual Bonus
  • Growth Opportunity
  • Pet Insurance
  • Flexible Time Off (FTO) – encouraged to take 20 days of paid time off per year 
  • Work/Life Balance
  • 10 paid holidays (9 standard holidays and 1 floating holiday)
  • Access to Wellbeats – on-demand fitness & well-being videos
  • Full-size gym & personal trainer at the office multiple times a week
  • 30-minute fitness break available in addition to 1-hour lunch break
  • Wellness Reimbursement
  • Business casual dress code and positive working environment
  • Continuing education opportunities
                                                       Local candidates preferred - no relocation provided

About This RoleThe Human Resources Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department, with a focus in supporting the Learning & Development as well as the Recruiting functions.  The Human Resources Coordinator assists with and facilitates the human resource processes across the enterprise. This role provides administrative support to the human resource function including scheduling, record-keeping, file maintenance, and HRIS maintenance.   Key Responsibilities
  • Assists with recruitment and interview process. Schedules interviews, tracks candidates’ status in HRIS and responds with follow-up at the end of the recruiting process.
  • Schedules HR meetings, makes travel arrangements, prepares presentations, and processes expenses and bills.
  • Prepares weekly recruiting reports in order to facilitate and run efficient team meetings.
  • Maintains record of the requisition approvals for auditing purposes.
  • Coordinates all internal Learning and Development activities: assignments, invitations, attendance tracking, training space, equipment, accommodations, etc.
  • Takes HR team meeting minutes and distributes them timely.
  • Reconciles monthly expenses for team, and senior-level HR staff
  • Assists with the preparation of the performance review process.
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Assists in the annual Affirmative Action Plan reporting by providing accurate and timely Applicant reports for the master file.
  • Answers departmental frequently asked questions via email or live requests from applicants and employees relative to standard policies, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff.
  • Performs customer service functions by answering employee and candidate requests and questions in a timely manner, copying appropriate team members.
  • Creates, streamlines, and manages HR project management dashboard and tracks items.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provides clerical support to the HR department.
  • Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
  • Files documents into appropriate employee files.
  • Assists or prepares correspondence as requested.
  • Maintain confidentiality regarding sensitive employee-related topics.
  • Performs other related duties as assigned.
Qualifications Education/Experience 
  • Associate's degree in human resources or related field preferred.
  • Minimum of 2 years of related experience required.
 Computer Skills
  • Proficient with Microsoft Word, Excel, PowerPoint, Outlook and Teams.
  • Experience with HR Information Systems (preferably ADP Workforce Now).
 Other Skills/Abilities or Other Qualifications
  • Excellent verbal and written communication skills. 
  • Excellent interpersonal and customer service skills.

  • Excellent organizational skills and attention to detail.
  • Working understanding of human resource principles, practices and procedures.

  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
 Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is required to stand, walk and sit on a regular basis. Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. Work is performed in a typical office environment. To all recruitment agencies: ESi does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of ESi without a prior written search agreement will be considered unsolicited and the property of ESi. Please, no phone calls or emails. It is the policy of ESi, as an equal opportunity employer, to attract and retain the best-qualified individuals available, without regard to race/ethnicity, color, religion, national origin, gender, sexual orientation, age, disability, or veteran status. ESi is committed to recruiting, hiring, and promoting people with disabilities and veterans. If you need assistance with completing the electronic application, please email your request to employment @ engsys.com

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