IT Inventory and Asset Coordinator

2 days ago

Madison, United States Beacon Technologies Full time
Beacon Technologies is seeking a Business Analyst III for our client partner. Project details: Will support operational work on day-to-day tasks, as well as supporting the implementation of SNOW (Software Asset Management Tool). Remote position 5 days a week. Candidate MUST be a WI resident or willing to relocate to WI at their own expense prior to starting the role.

Under the general direction of the Business Office Manager, Bureau of Information Technology Services (BITS), Division of Enterprise Services (DES), this individual functions as the subject matter expert on information technology software licensing and asset management. The primary focus is software asset management and purchasing procedures including quotes, purchasing, license tracking, and compliance. This position will have a strong customer service focus, work with minimal supervision, frequently assist others in their areas of expertise, work on multiple projects, and prepare management reports. Interaction with staff and personnel from all organizational levels and areas of expertise is an essential component of this position. This role functions as a backup for the Hardware Asset Specialist and Business Office Coordinator roles. This includes assisting with the development of the annual PC replacement plan, hardware inventory and tracking, and hardware purchasing, purchasing, invoicing, receipting and deployment.

Top Skills & Years of Experience:
  • 2-5 years of experience is required in the following areas:
  • Inventory Management: Proven experience tracking and managing software and hardware assets.
  • Proficiency in IT Asset Management (ITAM) Software: Experience with tools like ServiceNow, Snow, or SAM tools.
  • Software License Management: Experience working with software licensing agreements and compliance.
  • Vendor Management: Experience working with software vendors, negotiating contracts and purchasing.
  • Customer Service: Proven experience in a customer service role.

Preferred Skills:
  • Certifications: ITIL, CSAM, IAITAM, or other relevant certifications.
  • Knowledge of ITIL Framework: Familiarity with IT Infrastructure Library (ITIL) principles.
  • Experience Purchasing Role(s): Experience in a purchasing or finance role as related to procurements.

WORK DUTY:
  • Business Analysis Support:
  • Provide department-wide software license management and purchasing services.
  • Review and discuss software needs with BITS and customers. Coordinate software purchases with BITS Business Office.
  • Monitor requests applicable to licensed software products and communicate status of availability or need for user purchase.
  • Coordinate purchase completion and associated information processing and updating with appropriate BITS staff.
  • Monitor timely receipt, inventory and deployment of software.
  • Interact with customers to determine necessary specifications in preparation for obtaining vendor and manufacturer product quotes. Upon receipt and review of quotes, use the information to recommend best purchase option(s) to customers.
  • Monitor software purchasing activities, resolve issues as they occur, and provide guidance as to implications for not procuring within the scheduled timeframe.
  • Assist in the development of the organization's software asset management program, workflows, and roadmap.
  • Review, analyze, and understand software End User License Agreements (EULAs).
  • Coordinate and submit software licensing purchase requests.
  • Document and maintain the BITS software asset management program, workflows, and roadmap.
  • Interact with divisional fiscal liaisons in the development customer software licensing charge back reports.
  • Provide software licensing services in compliance with contracts, policies and procedural guidelines:
  • Assure customer adherence to licensing policies and use, including appropriate communications and guidelines.
  • Advise management of questionable use of software and provide solutions for resolution of associated issues.
  • Provide appropriate guidance to users regarding software licensing and use.
  • Manage licensing databases software inventories including Microsoft, Tableau, IBM, Adobe, as well as others as assigned.
  • Conduct periodic software licensing audits to ensure compliance with license terms.
  • Upgrade inventory systems and workflow to take advantage of new technology solutions, such as Cherwell and Software Asset Management tools (SNOW), as available.
  • Function as a liaison between software manufacturers and customers to clarify licensing issues.
  • Monitor software maintenance agreements to ensure timely processing of renewals to prevent unsupported exposure and reinstatement fees.
  • Facilitate development of annual software purchase budget in collaboration with the IT Business Manager, BPC, and customers:
  • Proactively review software renewal requirements.
  • Identify software licensing and maintenance purchasing requirements.
  • Work with vendors to gather quotes for license purchases, maintenance, and renewals.
  • Classify software purchases for direct charge and device/user rate calculation.
  • Provide input to IT Business Manager on device rate impacts for software purchases.
  • Perform as a backup for the Hardware Asset Specialist and Business Office Coordinator roles.
  • Assist with the development of the annual PC replacement plan.
  • Assist with the maintenance and management of IT hardware asset data in multiple systems, including IT Service Management System (Cherwell) and desktop management system (Ivanti).
  • Assist with the development and implementation of IT hardware asset management standards, plans and procedures.
  • Assist with the annual IT hardware asset inventory process, device count calculations and IT hardware asset disposal.
  • Assist with IT hardware and software purchasing invoicing, receipt, and deployment.
  • Assist with general purchases including software, hardware, peripherals, and general office supplies.
 
About Beacon TechnologiesAre you looking to advance your career in information technology? Beacon Technologies offers career advancement opportunities, extensive training, and excellent benefits including paying for health and dental premiums for salaried employees. In addition to providing interesting opportunities, Beacon Technologies provides that old fashioned, personal touch, so you feel like a part of the Beacon team.

Beacon Technologies, Inc. is an equal employment opportunity employer with a functioning Affirmative Action Plan. It is the policy of Beacon Technologies, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, ethnicity, ancestry, disability, medical condition, military and veteran status, or any other characteristic protected by law. Beacon Technologies, Inc. prohibits any such discrimination or harassment.

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