Project Billing Coordinator

3 months ago

Mesquite, United States Primoris Services Corporation Full time
Future Infrastructure, a Primoris Company, is a leading communications infrastructure specialty contractor offering program management, engineering, construction, and maintenance services to the leading communications companies across U.S. markets. As communication technologies rapidly evolve and the service base expands, Future Infrastructure is committed to growing 5G network deployments and supporting the transition to fiber optic systems to meet the industry’s growing demand. Must live in Mesquite, Texas.

Job Overview:

Billing Specialist will be responsible for customer invoicing activities in support of construction and maintenance type projects in the Communications Line of Business within the Utilities Segment. This role will closely support the Operations Leadership and Project Management team with direct reporting line to the Billling Manager. Primary responsibilities include review, preparation, and timely submission of customer invoices via customer portal or email, entry of AR invoices into an ERP accounting system, as well as active involvement with analysis of unbilled work and accounts receivable to ensure each work order is paid on time and in full.

The ideal candidate will have attention to detail, excellent organizational and communication skills, and ability to work independently and as part of a team.

Responsibilities:
  • Review support documents and prepare invoices for construction and maintenance type projects, ensuring accuracy and completeness of billing data.
  • Invoice entry into Viewpoint Vista following established guidelines and procedures to ensure compliance with company policies and SOX controls.
  • Timely submission of invoices to customer via customer portal or email transmission.
  • Monitor and follow up on outstanding invoices, ensuring timely payment from customers.
  • Respond to client inquiries regarding billing and payment.
  • Resolve billing issues, discrepancies, and rejected invoices in a timely manner by communicating with customers and internal stakeholder.
  • Continuous interaction with mid-level and senior leadership.
  • Collaboration with project managers, operations team, and Finance management.

Skills and Requirements:
  • Associate degree in Accounting preferred.
  • Minimum of 2-3 years of experience in project or construction type billing.
  • Ability to manage multiple priorities and meet deadlines.
  • High degree of accuracy, attention to detail, excellent communication skills.
  • Intermediate proficiency with Microsoft Excel.
  • Experience with billing in ERP financial systems, such as SAP, JD Edwards, Viewpoint Vista or similar systems.

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