Project Accountant

1 month ago

Bronx, United States Hellman Electric Full time $80,000 - $120,000
Job SummaryThe Project Account is an extension of Project Management in the financial oversight of a project as it progresses. Responsibilities include, developing analyses on labor efficiency, cost trending, under/overbilling analysis, or other various project related financial reports for the Project Manager on a regular and/or ad hoc basis.
Essential Duties:
  • Work with the PM team in performing cost and revenue analyses for all projects
  • Manage all accounting related functions for assigned projects. 
  • Manage invoices, payments, and compliance for assigned projects. 
  • Have an understanding of compliance requirements for assigned projects.

Key Tasks and Responsibilities:
  • Assist Project Manager with initial project set-up in Viewpoint.
  • Responsible for modifications of data based on changes or revisions to contracts.
  • Reviews sub-consultant invoices, establishes and maintains sub-consultant purchase orders.
  • Directs billers on invoice requirements, including preparation, format and distribution, and follows up on any delinquent. accounts receivable and/or unbilled costs through resolution.
  • Active participant in project review meetings – provides monthly updates to WIPs for each project.
  • Assists with project closeout duties.
  • Reviews project charges, coordinates and compiles cost transfers as needed. 
  • Maintain fully executed owner contractor/purchase orders.
  • Meets owner requirements such as billing deadlines, waiver, and certified payroll.
  • Monitor status of pending change orders and invoices.
  • Ensures timely invoicing in proper format.
  • Monitoring receivables income and supporting project managers with collections.
  • Track Project Budget.
  • Works with Project Management in preparing quarterly project profit Projections.
  • Providing project managers and clients with timely financial reports and budgets, as well as project forecasts.
  • Preparing pre-billing reports for project managers to review.
  • Updating contracts according to client requirements and reporting associated budget amendments.
  • Prepare Labor reports – current run rates versus estimated.
  • Cost Analysis and Reporting for the following:
    • Job Set-Ups (and Cost Code and Budget Sheets when required).
    • Re-budgeting of projects per job requirement.
    • Pencil Requisitions.
    • Underbilling Alalyses – perform investigative accounting on a cost code/SOV level to determine its contribution to over/underbilling.
    • Change Orders – Requests updates from PMs regarding the state of each AWO.
    • Quarterly Costs to Complete Analysis.
    • Delay Claims.
Essential Qualifications/Skills:
  • Ability to deal tactfully on human issues with colleagues.
  • Ability to create and maintain cooperative team building relationships.
  • Ability to meet deadlines and work under pressure.
  • Ability to work independently and complete duties and projects with little direct supervision. 
  • Must be well organized, a good communicator and able to effectively prioritize tasks.
  • Ability to multi task and work in a fast paced environment.
  • Ability to learn new systems and procedures with ease. 
  • Ability to read and understand contracts and scopes of work. 
  • Honesty, integrity and a strong desire to succeed.
 Education/Training:
  • Training in Accounting or Business via higher education is preferred. (ie: BA/BS in Accounting or Business)
  • 2-5 years in job cost, cost accounting and/or construction accounting.
  • Knowledge of Project Accounting Systems such as Procore, Vista, Tiberline, etc.
  • Familiarity with Bluebeam, Adobe is preferred.
  • Proficiency in Microsoft Excel, Word, and Outlook applications. 
  • Proficiency in Document Control processes.


About Hellman Electric:

Hellman Electric LLC is one of New York City's leading electrical contractors. Over its long-standing history, Hellman Electric has expanded from its heavy construction roots to become a full-service electrical construction firm with Design-Build and Trade Management capabilities. Today, Hellman Electric offers an efficient, capable, and adept professional team for delivery of state-of-the-industry installations for every type of client. In other words, we're a full-service electrical contractor of turnkey solutions for heavy construction, interiors, core & shell, and datacom projects. A hands-on, client-focused firm that exudes speed, flexibility, and responsiveness, we offer a cradle-to-grave approach covering design, implementation, construction, and project management.

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