Administrative Assistant

3 months ago

Plano, United States The Children's Ark Part time $16
Position: Front Office Administrator
Classification: Clerical/Hourly 
Direct Report to Executive Pastor 
Direct Report from None 
Summary of Position: The Administrative Assistant will provide administrative and organizational support to the leadership team, business office, and church rentals.  This is a part-time, hourly position with a target of no more than 29 hours per week. Preference will be given to candidates willing to make Sent Church their church home.
Core Responsibilities: 
  • General office duties: include sorting mail, answering the phone, and assisting visitors 
  • Manage church email account and facility calendar (in tandem with facilities manager) 
  • Facilitate rentals: be the primary point person to own the process from initial contact to after-rental follow-up, including building access, rental email account management, and calendar scheduling (in tandem with with facilities manager) 
  • Field benevolence requests and issue gift cards as designated by Ministry Staff
  • Prepare weekly Ministry Staff meeting notes and distribute follow-up action items
  • Manage and order office supplies and maintain the supply closet
  • Coordinate with hospitality team lead to order supplies for church activities
  • Work with the Executive Pastor to coordinate birthday/staff meeting celebrations
  • CRM input and management (Planning Center program)
  • Other office duties as assigned by senior leadership

Other Staff Responsibilities: 
  • Attend weekly staff meetings and any other strategic meetings as needed
  • Fulfill any assignments that may arise to assist in fulfilling the mission of the church
  • Be actively involved in some form of a church adult small group and/or discipleship group 

Position Requirements: 
  • Education – High School Degree required; Bachelor's degree desirable
  • Interacts effectively and amiably with a variety of work styles and people 
  • Able to process confidential information in an appropriate manner
  • Excellent communication skills – verbal, non-verbal, and written
  • Ability to prioritize, focus on key objectives, and multitask
  • Administrative and detail-oriented, showing initiative and effective follow-through 
  • Embodies Ministry Practices and Statement of Ethics (see Handbook)
  • Passionately seeks to fulfill the vision and values of Sent Church (see Handbook)
  • Faithfully model Membership commitments of The Wesleyan Church (see Handbook). 


About The Children's Ark:

The name Sent Church comes from multiple places in scripture, including John 20:21, where Jesus said “Peace be with you As the Father has sent me, I am sending you.”In the same way that Jesus served as an ambassador to the greatness and goodness of God, we want to fulfill that role for our world as well. It’s our privilege to be a missionary for Jesus, whether we have to cross an ocean or an alley to tell someone of His love and forgiveness. We want to equip you to do exactly that, wherever He might be sending you.The Children’s Ark - The Children's Ark Christian Day School was founded in 1994. It is a ministry of Sent Church that seeks to provide a safe educational environment for children to learn and grow. We aspire to partner with families to help develop young children socially, emotionally, intellectually, physically, and spiritually. Our staff is dedicated to serving the needs of our families. We offer full-time daycare, an amazing indoor playground, and a commitment to helping children learn about

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