HR Assistant

1 month ago


Livermore, United States NORCAL-Ambulance Full time $20
NorCal Ambulance is looking to add an entry level HR Assistant to our rapidly growing team
Hours: Full Time 8:30am - 5:00pm (Monday - Friday)Pay: $20/hrReports to: HR Supervisor 
Basic Functions:  To assist the HR Department in recruitment, interviews, orientation, and other projects vital to the department.  
Skills:   
  • Oral & Written Communication.    
  • Customer Service/Relations.            
  • Self Motivated. 
  • Computer Literacy.                       
  • Reading.                                             
  • Presentation.     
  • Technical Communication.           
  • Organization.
  • Strong Work Ethic.
  • Attention to Detail.                        
  • Typing.                           
  • Confidentiality.

Education/Experience: High school diploma or general education degree. (GED)

Responsibilities:
Recruiting & Interviewing:
  • Review applications for completion and verify certifications/qualifications are appropriate and current. Contact applicant for missing certifications.
  • Coordinate pre-employment paperwork with the Recruiter and new hire.
  • Schedule applicants and interviewers. Set up testing rooms. Welcome applicants and explain the interview process.
  • Notify the applicant of acceptance or rejection.

On-Boarding and Orientation:
  • Send acceptance with contingent offer paperwork including County requirements based on Division/Position.
  • Assemble and personalize orientation and training packet.
  • Conduct new employee pre-hire screening (drug test, background check, etc.,)
  • Enter new employee information and certifications into company systems.
  • Create email accounts and assign them to appropriate groups. Audit email groups.

Uniform Inventory:
  • Conduct inventory of all uniform pieces, and report inventory as requested.
  • Receive uniform requests from new hires, current employees.
  • Prepare uniform items for courier services for employees.
  • Complete Property Return forms for uniforms issued.
  • Research options for uniforms for the best cost-effectiveness for the company.
  • Receive returned uniforms, issue invoices for non-returned items.
  • Maintain uniform tracking in Operative IQ.

Miscellaneous Administrative or HR Services:
  • Answer phones and provide information as needed. Transfer calls to appropriate extensions or take messages as needed. 
  • Assist in the setup and breakdown of staff/office events and activities.
  • Send team member reminders for expiring certifications, training, and other requirements.
  • Complete basic-level employment verification requests.
  • Other administrative duties include preparing correspondence, copying, faxing, scanning, filing, and mailing services as assigned.
  • Maintain Company phone list and office phone extension list.
  • Monitor stock of office supplies and determine what needs to be ordered.
  • Other duties as assigned.

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