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Assistant Property Manager

4 months ago

West Palm Beach, United States Berman Full time $55,000 - $70,000
Job Title: Assistant Property Manager
Pay Range: $55,000 to $70,000 per yearFLSA Status: Salary; Exempt
Employment type: Full Time
Reports to: Senior Property Manager
Key Relationships: Property Managers and Finance & Accounting

Berman is a leader in property management and facility services. If you’re the kind of person who cares about growing your career and providing the highest level of quality services to the client properties that we work on, then you’re exactly the kind of person we’re looking for. We don’t just hire anyone at Berman; we are only looking for new team members who have the strongest work ethic, a deep sense of responsibility, a passion for succeeding and a willingness to always go the extra step in whatever task you undertake.
When you join Berman, you’re committing to making a difference in everything you do while working on our team. We make a commitment to you too – helping you embark on a career with a path to strong growth and constant support in your path to higher career levels

Founded in 2006 in Orlando, FL Berman has become a respected leader in the Property and Facility Services markets that we operate in. We work every single day on many millions of square feet of commercial and other types of properties. We provide every service needed to run, manage and beautify our client’s real estate assets. Our employees come first at Berman, our belief is that if our employees are happy, strongly supported and put in a position to succeed, then our clients will also be happy with our work that our employees provide on their assigned properties every single day. Berman cares deeply about the people we hire and ensures that growth is always on the horizon. If you put customers first, care passionately about what you do and are committed to working on a team that respects each other, then Berman is the right fit for your next career position.

GENERAL RESPONSIBILTIES:
Fundamentally responsible to assist the property managers with the overall property management duties to include financial responsibilities for the WPB Portfolio as well as some outlying properties to include multiple POA’s

Duties and Responsibilities include but are not limited to the following:
Property Operations:
  • Ensure properties are maintained in good operational condition.
  • Work with site management team to ensure systems are properly maintained and tenant’s needs are addressed in a timely manner.
  • Oversee property related service contracts and building staff (landscaping, janitorial, site management).
  • Maximize the value of the assigned properties by finding methods to reduce costs and increase efficiencies of building systems and services.
  • Responsible for ensuring that property specific compliance requirements are completed including requirements of ground lessors, third party lenders and bondholders, as well as any other investor requirements.
  • Tenant & Customer Relations.
  • Assist as a point of contact for tenants from lease execution to lease expiration.
  • Provide new tenant orientation and ongoing enforcement of lease terms.
  • Establish appropriate communication within tenant organizations to address administrative, leasing, and financial matters.
  • Manage tenant interface platform.
Financial Reporting:
  • Assist in preparing property budgets and work with senior management to reforecast R&M and capital expenses as necessary.
  • Assist in coding AP in Nexus platform.
  • Assist with providing monthly reporting to senior management regarding building operations and financial activity.
  • Assist in completing annual property expense estimates and reconciliation process for assigned properties.
  • Ensure utilities are billed back to the tenants as required.
Risk Management
  • Ensure tenant and emergency contact lists are current for assigned properties.
  • Ensure the emergency response plan is updated and posted at assigned properties.
Administrative
  • Assist with tenant requests and follow up.
  • Facilitate effective communication skills and direction.
  • Ensure documents are properly maintained on the Shared Drive.
  • Ensure all tenant and vendor COI’s are up to date for assigned properties.
  • Assist manager with monthly property inspection and reports.
  • Complete tenant move-in and move-out documentation.
  • Coordinate tenant related services with site management team.
  • Assist with card access requests.
POA Responsibility:
  • Schedule & coordinate Board Meetings, ARC Meetings, Annual Meetings & Elections.
  • Assist with the Meeting Agendas for each.
  • Ensure signage and buildings are in compliance with the POA Declarations/Rules & Regulations.
  • Send compliance notices as necessary.
  • Assist in annual dues collections.
  • Send collection notices as necessary.
  • Attend all meetings and take meeting minutes.
  • Have some knowledge of Roberts Rules.

QUALIFICATIONS:
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 
  • The requirements listed below are representative of the knowledge, skill, and/or ability required. 
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE:
Three (3) years of commercial/industrial/retail and or association management experience is preferred.

COMPUTER SKILLS:
  • Proficient in Microsoft Office Working, Excel, knowledge of MRI and Nexus.
  • Experience in managing building systems – BAS, Security, Access Controls.
SKILLS REQUIRED:
  • Excellent written and verbal communication skills.
  • Some financial/accounting skills.
  • Strong lease administration knowledge/experience inclusive of commercial leases preferred.
  • Ability to adapt to changing priorities.
  • Some analytical and effective problem solving skills.
  • Ability to work independently and effectively manage multiple tasks.
WORKING CONDITIONS:
  • The position will work in a general office setting and may require local market travel up to 30% of the time based on organizational/business needs.
REFERENCES WILL BE CHECKED AND VERIFIED:
CANDIDATE MUST HAVE THE FOLLOWING TO BE CONSIDERED:
  • Clean criminal background.
  • Work authorization.