Records Management Specialist

5 months ago

San Marcos, United States Hays County Full time $42,066 - $63,099
Responsibilities:
  • Plans prioritize and assign daily work tasks.
  • Custodian of all Class B and above warrants issued in Hays County.
  • Responsible for research, timely entry and removal of records in the state and national databases. (TCIC/NCIC).
  • Researches and validates Texas Department of Public Safety monthly validation audits.
  • Maintains adequate office supplies for the division.
  • Maintains a variety of records and statistical reports. (both monthly and annual).
  • Copies and collates materials for distribution and records storage.
  • Establishes and maintains various computerized and paper files.
  • Retrieves, records and refiles paper or computer documents.
  • Answers, screens and directs telephone calls.
  • Responds to questions and makes referrals to other sources of information.
  • Provides administrative support in all capacities to agency employes/units where assigned including CID, Patrol, Records and Warrants.
  • Provides office coverage when needed for the other administrative staff, including but not limited to, answering phones, completing records, information gathering, issuing equipment, vehicles, etc.
  • Takes dictation, transcribes and types correspondence.
  • Composes, types, edits and prepares various final correspondence to include letters, requisitions, memoranda, reports, forms, narratives and bulletins.
  • Responsible for maintaining the integrity of official records and files of the department, including the Records Management System (RMS) and Computer Aided Dispatch System (CAD), online/internet systems, email service requests, Open Records requests, and departmental correspondence and other records/files as assigned.
  • Attend and participate in training seminars and programs continually keep abreast of changes in procedures, regulations and laws for record-keeping.
  • Ability to read and comprehend law enforcement records, offense codes, and regulations governing records management activities.
  • Ability to exercise judgment and discretion in dealing with the public and in interpreting and applying departmental policies and procedures.
  • Ability to compose and prepare reports, records and correspondence.
  • Ability to interpret and execute complex written and oral instructions.
  • Ability to successfully multi-task; remain calm and act resourcefully in the performance of job responsibilities.
  • Work closely with Records Supervisor, reviewing and processing expunction and sealing orders from the court.
  • Coordinates with the Records Supervisor to oversee the records destruction process; submits reports to the Texas State Library.
  • Handle all correspondence, written and electronic regarding offense reports and criminal histories.
  • Maintains Racial Profiling Reports.
  • Communicates all changes and problems to the supervisor.
  • Requires the employee to be able to render credible testimony in any court proceeding including Justice Courts, County Courts, District Courts and any U.S. Federal Court.
  • Performs other duties as assigned.

Knowledge Required:
  • Proficient knowledge of Hays County and the Sheriff’s Office regulations, policies and procedures.
  • Proficient knowledge of record-keeping procedures.
  • Proficient knowledge of current RMS/CAD system and software.
  • Proficient knowledge of  Firefox software.
  • Proficient knowledge of TCIC/NCIC rules and regulations regarding entries and access of information.
  • Exceptional knowledge of grammar, punctuation and spelling.
  • Exceptional knowledge of modern office procedures and practices.
  • Exceptional knowledge of customer relations.
  • Exceptional knowledge of telephone etiquette.

Skills Required:
  • Proficient skill in planning, assigning and coordinating activities in a high-paced environment.
  • Exceptional skill in operating standard office equipment including computers, printers, telephone, etc.).
  • Knowledge of the Texas Public Information Act, the adopted Texas State Library Archives Commission records retention schedule and terminology associated with police records functions.
  • Knowledge of the Uniform Crime reporting guidelines for coding and reporting.
  • Knowledge of the National Incident-Based Reporting System (NIBRS) to read and categorize offense reports for transfer to the recording agency.
  • Exceptional skill in extracting and organizing detailed information.
  • Exceptional skill in providing information and assistance to office staff, visitors and callers.
  • Exceptional skill in customer service.
  • Exceptional skill in telephone etiquette and customer relations.
  • Exceptional skill in accounting procedures and performing basic mathematical calculations.
  • Exceptional skill in establishing and maintaining effective working relationships with federal, state and local law enforcement agencies, outside professional working relationships and the general public.
  • General skill in designing and implementing new forms and office procedures.
  • General organizational skills.
  • General skill in expressing oneself clearly and concisely, both orally and in writing.
  • General typing skill of 50 wpm or greater.

Education and/or Experience:
  • Any equivalent combination of experience or training may be substituted on a year for year basis.
  • Requires High School Diploma or GED.
  • Requires two to three years of full-time experience in police records, customer service, office management, secretarial or highly responsible office or clerical work or related work.

Other Qualifications, Certificates, Licenses, Registrations:
  • Class C TX driver’s license.
  • Bilingual may be preferred. (Spanish and English).
  • Notary Public may be required.
  • Ability to maintain continuing education requirements for the State of Texas.
  • TCIC/NCIC certified or must be able to obtain certification within 1 year of hire date.
  • May require emergency dispatch certification or must be able to obtain certification within 1 year of hire date if assignment includes TLETS/NLETS access.

  • Hays County Records Management Specialist Lead

    2 weeks ago

    San Marcos, California, United States Hays County Full time

    Job Summary:The Hays County Sheriff's Office is seeking a highly skilled and experienced Records Management Specialist to lead our records management team. As a key member of our support staff, you will play a vital role in maintaining the integrity of our official records and files.About the Role:We are looking for a professional with a proven track record...

  • Medical Records Clerk

    11 hours ago

    San Marcos, California, United States Robert Allen Camhi Dentistry Pc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Data Entry Specialist to join our team at Robert Allen Camhi Dentistry Pc. As a key member of our administrative staff, you will be responsible for managing our medical records and data entry tasks, ensuring the accuracy and completeness of our patient records, and maintaining...

  • Automotive Key Specialist

    3 weeks ago

    San Marcos, California, United States Jagged Edge Management, Inc Full time

    Job Title: Automotive Key SpecialistEarn a Competitive Salary of $40,000 - $60,000 per year at Jagged Edge Management, Inc.Company OverviewJagged Edge Management, Inc. is a leading provider of automotive key services. We are seeking an experienced and skilled Automotive Key Specialist to join our team.Key ResponsibilitiesProvide exceptional customer service...

  • Student Housing Leasing Specialist

    3 weeks ago

    San Marcos, California, United States Park7 Management LLC Full time

    Role SummaryWe are seeking a highly motivated and results-driven Student Housing Leasing Specialist to join our dynamic team at Park7 Management LLC.Job OverviewThis is an exciting opportunity for a sales and customer service professional with experience in leasing and student housing to thrive in a fast-paced environment. As a Student Housing Leasing...

  • Cybersecurity Specialist

    4 days ago

    San Marcos, Texas, United States MANAGEMENT APPLICATIONS, INC. Full time

    At Management Applications, Inc., we are seeking highly skilled IT professionals to join our team in San Antonio. As a Cybersecurity Specialist, you will be responsible for designing and implementing secure network systems and protocols to protect our clients' sensitive information. The estimated salary for this position is $80,000 - $110,000 per year.As a...

  • Equipment Maintenance Specialist

    3 weeks ago

    San Marcos, California, United States Park7 Management LLC Full time

    Job SummaryWe are seeking a skilled Equipment Maintenance Specialist to join our team at Park7 Management LLC's luxury student housing community in San Marcos, Texas. This role is essential in maintaining the quality and integrity of our properties, ensuring a comfortable and safe living environment for our residents.

  • Automotive Key Specialist

    4 weeks ago

    San Marcos, California, United States Jagged Edge Management, Inc Full time

    Job OverviewJagged Edge Management, Inc is a leading provider of automotive key services. We are seeking an experienced and skilled Automotive Key Specialist to join our team.Estimated Salary: $45,000 - $60,000 per yearResponsibilitiesThe Automotive Key Specialist will be responsible for cutting, duplicating, and programming car keys and key fobs. They will...

  • Radiopharmaceutical Specialist

    3 weeks ago

    San Marcos, California, United States GLIA HEALTH MANAGEMENT LLC Full time

    About the RoleWe are seeking a skilled Radiopharmaceutical Specialist to join our team at GLIA HEALTH MANAGEMENT LLC. This is an exciting opportunity for a Nuclear Medicine Imaging Professional to utilize their expertise in performing PET scans and other nuclear medicine tests to aid in the diagnosis and treatment of neurology patients.

  • Nurse Practitioner

    2 months ago

    San Marcos, United States Pain Specialist of America LLC Full time

    Job Type Full-time Description Description Pain Specialists of America ("PSA") is a Texas-based, multisite comprehensive pain management company that includes over 11+ locations, two ASCs, and a CLIA-certified laboratory located in New Braunfels. PSA is growing rapidly. We require extremely competent, talented professionals who can support the business and...

  • Academic Records Administrator

    3 weeks ago

    San Marcos, California, United States Smith Chason College Full time

    Job Title: Academic Records AdministratorAbout the Role:We are seeking a highly organized and detail-oriented Academic Records Administrator to join our team at Smith Chason College. As an integral part of our Registrar's office, you will be responsible for maintaining accurate student records, ensuring compliance with federal regulations, and providing...

  • Records Specialist

    1 month ago

    San Antonio, United States Dykema Full time

    Dykema Gossett, PLLC, a leading national law firm, is recruiting for an experienced Records Specialist for our office located in San Antonio.This position is responsible for ensuring the accurate and timely collection and transfer of data. Ensuring the creation, maintenance, circulation/tracking, and disposition of client/matter files. Utilizing the Firm's...

  • Inventory Management Specialist

    4 weeks ago

    San Marcos, Texas, United States Chartwells Higher Education Full time

    Job SummaryWe are seeking a skilled Inventory Management Specialist to join our team at Chartwells Higher Ed. This is a great opportunity to work in a dynamic environment and make a real impact on our operations.About the RoleThe successful candidate will be responsible for receiving, storing, and inventorying all departmental supplies and foodstuffs, as...

  • Engineering Document Control Specialist

    3 weeks ago

    San Antonio, Texas, United States Knight Aerospace Careers Full time

    Job DescriptionWe are seeking a detail-oriented Engineering Document Control Specialist to join our team. The ideal candidate will be responsible for managing and organizing various documents and records within our organization.

  • Student Records Specialist

    4 days ago

    San Diego, California, United States Poway Unified School District Full time

    About the RoleWe are seeking a detail-oriented and organized individual to fill the position of Student Records Specialist. The successful candidate will be responsible for maintaining accurate and up-to-date student records, ensuring compliance with district policies and procedures.Key ResponsibilitiesMaintain and update student records, including...

  • Financial Records Specialist

    15 hours ago

    San Antonio, Texas, United States Almanza CPA Firm Full time

    Job Title: Financial Records SpecialistEstimated Salary: $50,000 - $70,000 per yearAbout the JobThe Almanza CPA Firm is seeking a highly skilled Financial Records Specialist to join our Tax and Accounting Services Department. As a key member of our team, you will be responsible for providing after-the-fact bookkeeping services with a primary focus on tax...

  • Medical Records Specialist

    4 days ago

    San Bernardino, California, United States SAC Health Full time

    Job OverviewSAC Health is seeking a skilled Medical Records Specialist to join our team. In this role, you will be responsible for managing medical records, retrieving and filing documents, and ensuring the integrity of patient information.Key Responsibilities:Pull patient records upon receipt of phone request.Retrieve and file medical records using the...

  • Facilities Maintenance Specialist

    2 weeks ago

    San Marcos, Texas, United States Park7 Management LLC Full time

    Job OverviewWe are seeking a skilled Facilities Maintenance Specialist to join our team at our luxury student housing community in San Marcos, Texas.

  • Inventory Management Specialist

    3 days ago

    San Marcos, California, United States Gemaire Distributors, LLC Full time

    About the RoleGemaire Distributors, LLC is seeking a highly skilled and experienced Inventory Management Specialist to join our team. As an Inventory Management Specialist, you will play a critical role in ensuring the accuracy and integrity of our inventory levels, from receiving and stocking merchandise to performing regular cycle counts and analyzing...

  • Medical Records Specialist

    2 weeks ago

    San Diego, United States CRF Behavioral Healthcare Full time $19 - $20

    Hours: 40 hours per week. Clinic hours are 9:00 am - 5:00 pm on Monday, Tuesday, Wednesday, and Friday; 12:00 pm - 8:00 pm on Thursday Pay Rate: $19.37 to $20.39 per hour Education: High school diploma/GED required Benefits: 19 days of PTO and 12 paid holidays per year Monthly contribution of $100 towards qualified student loan debt; access to...

  • Medical Records Specialist

    2 weeks ago

    San Diego, United States CRF Behavioral Healthcare Full time $19 - $20

    Hours: 40 hours per week. Clinic hours are 9:00 am - 5:00 pm on Monday, Tuesday, Wednesday, and Friday; 12:00 pm - 8:00 pm on Thursday Pay Rate: $19.37 to $20.39 per hour Education: High school diploma/GED required Benefits: 19 days of PTO and 12 paid holidays per year Monthly contribution of $100 towards qualified student loan debt; access to...