Senior Director, Facilities Management

2 weeks ago

Newton, United States AlerisLife Inc. Full time

Position Overview:

Reporting directly to the Vice President of Operations, the Senior Director of Facilities will oversee the comprehensive management of facility operations across Five Star Senior Living’s owned and managed properties. This includes oversight of maintenance and housekeeping operations, developing comprehensive emergency response and business continuity plans to safeguard residents and team members during emergencies and ensure that essential operations can continue. This role is also responsible for managing capital budgets, improvement projects and renovations, collaborating with project managers, vendors and engineers to ensure timely and budget-compliant completion. This role will partner closely with the Capital Management team, divisional, regional, and area chief engineers & project managers. The ideal candidate must be able manage large, diverse teams across multiple locations and will be expected to travel frequently.

Work Mode: Primarily remote with travel to communities up to 80% of the time.

Key Responsibilities:

FACILITIES & MAINTENCE

Safety Procedures & Compliance

  • Life Safety Systems: Ensure that life safety systems (e.g., alarms, sprinklers, emergency lighting) are functional and regularly tested. Prioritize the maintenance of critical systems essential for safety during emergencies.
  • Compliance with Regulations: Ensure compliance with local, state, and federal safety regulations and standards including building codes, safety regulations, and health codes.
  • Training Programs: Implement training programs for team members on emergency procedures, safety protocols, and the use of emergency equipment.

Maintenance & Vendor Relations

  • Systematic Maintenance: Oversee the maintenance and repair of buildings, equipment, and infrastructure including regular inspections, addressing maintenance requests, and coordinating repairs to ensure that communities are safe and well-maintained.
  • Vendor Management: Manage relationships with external vendors and service providers, such as maintenance contractors, landscapers, and security companies. This includes negotiating contracts, monitoring performance, and ensuring that services are delivered effectively and efficiently. Manage national contracts versus local vendor programs.

Systems, Standards & Tracking

  • Effective Program for Room Turn & Room Readiness Standards: Implementing standards and conducting quarterly analyses of opportunities and challenges by market.
  • Established Routines for Regional Maintenance Team: Daily, weekly, monthly, and quarterly routines for the regional maintenance team, including critical SOPs and KPIs.
  • Portfolio/Regional Dashboard for Life Safety and Critical Facilities Repairs: Create and maintain dashboard of all life safety and critical facilities repairs/maintenance with routines for regular inspections of grounds, facilities, and equipment.

Talent Development & Leadership

  • Community Facilities Success Profile: Defining hiring criteria and expectations for in-house work vs. vendor work, with talent and succession planning routines in place.
  • Team member training, onboarding and development: Provide opportunities for facilities team members to ensure that they have the skills and knowledge needed to perform their jobs effectively.

CAPITAL PROJECTS & RENOVATIONS

Budget Development & Financial Management

  • Capital Project Budget: Accurately estimate costs for routine maintenance, refresh projects, and major renovations ensuring that capital project budgets, permits, and schedules are current and accurate. Identify cost saving opportunities.
  • Budget Tracking: Implement tracking mechanisms to monitor budget performance. Be prepared to adjust budgets based on project changes, unforeseen issues, or shifts in financial priorities.

Scheduling

  • Quarterly, Annual, and Long-Range Plans: Portfolio has quarterly, annual, and long-range plans for the efficient operation and maintenance of facilities, grounds, and utility systems.
  • Capital Projects and Renovations: coordinate capital improvement projects and renovations, working closely with capital Mgmt. PMO, contractors, architects, and engineers to ensure that projects are completed on time, within budget, and according to specifications.

Alignment with Capital Management Team

  • Regular Communication: Maintain consistent communication with the capital management team to ensure alignment on budgets, schedules, and project priorities.
  • Collaborative Planning: Work collaboratively with Capital Management team to integrate feedback, adjust plans, and address any discrepancies between departmental needs and capital management objectives.

BUSINESS CONTINUITY & EMERGENCY PREPAREDNESS

Emergency Preparedness & Response

  • Emergency Preparedness Plans: Develop and maintain comprehensive emergency/crisis preparedness plans covering various scenarios (e.g., natural disasters, fire, medical emergencies).
  • Response Drills: Conduct routine emergency response drills (e.g., fire drills, evacuation drills, lockdown drills) to ensure readiness and efficiency.
  • Business Continuity Planning: Establish strategies to ensure the continuation of essential operations during and after an emergency.

Skills/Experience:

  • Education: Bachelor’s degree in Facilities Management, Engineering, Construction Management, or a related field. A Master’s degree or relevant certifications (e.g., Certified Facility Manager (CFM), Project Management Professional (PMP)) is preferred.
  • Experience: Minimum of 8-10 years of progressive experience in facilities management, including at least 5-7 years in a leadership role managing large teams and complex projects.
  • Project Management: Demonstrated experience in managing large-scale projects and complex facility operations. Ability to handle financial planning, forecasting, and reporting effectively.
  • Capital Projects: overseeing capital projects from conception through completion, including budgeting, scheduling, and execution. Extensive experience in budget management and financial reporting within a facilities management context.
  • Safety & Regulatory Knowledge: Deep understanding of local, state, and federal building codes, regulations, and environmental standards.
#J-18808-Ljbffr

  • Facilities Operations Manager

    2 weeks ago

    Newton, United States Benchmark Senior Living Full time

    At Benchmark Senior Living, we are dedicated to enhancing the lives of seniors through exceptional care and support. Our team members experience a profound sense of belonging, fueled by a collaborative and dependable environment. We invite you to explore a fulfilling career that fosters meaningful connections and transforms the lives of those we serve.The...

  • Facilities Operations Manager

    2 weeks ago

    Newton, United States Benchmark Senior Living Full time

    At Benchmark Senior Living, we are dedicated to creating a supportive environment for our associates, fostering a sense of community and purpose in the care we provide to seniors. We are currently seeking a skilled Director of Facilities Operations to enhance our team of professionals.The Director of Facilities Operations will be responsible for overseeing...

  • Senior Director, Facilities Management

    4 days ago

    Newton, United States AlerisLife Full time

    About the RoleWe are seeking a highly experienced and skilled Senior Director, Facilities Management to join our team at AlerisLife. This is a critical leadership position that will oversee the comprehensive management of facility operations across our owned and managed properties.Key ResponsibilitiesFacilities and Maintenance ManagementEnsure the...

  • Facilities Operations Manager

    1 week ago

    Newton, United States Benchmark Senior Living Full time

    At Benchmark Senior Living, we believe in the power of human connection and the impact it has on the lives of seniors. Our team is dedicated to creating a nurturing environment where both residents and staff thrive. We are currently seeking a qualified Director of Facilities Operations to oversee the maintenance and housekeeping operations within our...

  • Facilities Operations Manager

    1 week ago

    Newton, United States Benchmark Senior Living Full time

    At Benchmark Senior Living, we believe in the power of human connection and the profound impact it has on the lives of seniors. Our team is dedicated to creating a nurturing environment where both residents and staff thrive. We are currently seeking a Director of Facilities Operations to oversee all maintenance and housekeeping activities within our assisted...

  • Facilities Operations Manager

    2 weeks ago

    Newton, United States Benchmark Senior Living Full time

    At Benchmark Senior Living, we are dedicated to enhancing the lives of seniors through exceptional care and support. Our team is built on a foundation of trust and collaboration, fostering an environment where every associate feels valued and empowered. We are currently seeking a qualified Director of Facilities Operations to oversee the maintenance and...

  • Senior Director of Facilities Operations

    2 weeks ago

    Newton, United States AlerisLife Inc. Full time

    Job SummaryAlerisLife Inc. is seeking a highly experienced Senior Director of Facilities Operations to oversee the comprehensive management of facility operations across our owned and managed properties.Key ResponsibilitiesOversee the maintenance and repair of buildings, equipment, and infrastructure, ensuring that communities are safe and...

  • Facilities Operations Manager

    1 week ago

    Newton, United States Benchmark Senior Living Full time

    At Benchmark Senior Living, we believe in the power of human connection and the importance of providing exceptional care to our residents. We are currently seeking a Director of Facilities Operations to oversee the maintenance and housekeeping operations within our assisted living community.Key Responsibilities:Facilitate effective communication and...

  • Senior Director, Facilities Management

    5 days ago

    Newton, United States AlerisLife Full time

    Work With Purpose At AlerisLife we’re dedicated to advancing the lives of all we serve - from our residents to each and every one of our team members. With a mission-driven mindset and a desire to make a difference in the lives of others, our team members enjoy a work culture that is uniquely supportive of their professional and personal lives. A place...

  • Facilities Management Director

    6 days ago

    Newton, United States YMCA Full time

    Job SummaryThe West Suburban YMCA is seeking a highly skilled and experienced Director of Facilities Operations to oversee the development, maintenance, repair, and improvement of YMCA facilities and vehicles. This key leadership role requires a strong background in facility management, supervision, budget management, project management, and contract...

  • Activity Director

    4 weeks ago

    Newton, United States Benchmark Senior Living Full time

    Joining the Benchmark Senior Living team means putting your passion to work. Associates thrive in a supportive, diverse, and skilled team that's committed to caring and dedicated service. With training and educational programs, we empower you to explore your interests and growth opportunities. We invite you to connect with your calling, find purpose in your...

  • Activity Director

    1 month ago

    Newton, United States Benchmark Senior Living Full time

    Joining the Benchmark Senior Living team means putting your passion to work. Associates thrive in a supportive, diverse, and skilled team that's committed to caring and dedicated service. With training and educational programs, we empower you to explore your interests and growth opportunities. We invite you to connect with your calling, find purpose in your...

  • Food Service Director

    2 weeks ago

    Newton, United States Benchmark Senior Living Full time

    Joining the Benchmark Senior Living team means putting your passion to work. Associates thrive in a supportive, diverse, and skilled team that's committed to caring and dedicated service. With training and educational programs, we empower you to explore your interests and growth opportunities. We invite you to connect with your calling, find purpose in your...

  • Maintenance Manager/Maintenance Supervisor

    1 month ago

    Newton, United States Benchmark Senior Living Full time

    Joining the Benchmark Senior Living team means putting your passion to work. Our associates feel a sense of belonging with the care that they provide, empowered by the open and reliable team that surrounds them. We invite you to connect with your calling, find purpose in your career, and gain lifelong relationships through the power of human connection by...

  • Nursing Director

    2 weeks ago

    Newton, United States Sunrise Senior Living Full time

    OverviewThe Resident Care Director (RCD) serves as the nursing clinical leader for the community and is responsible to lead and manage the health and wellness along with coordination of care and services to residents within the community. Responsible for oversight and implementation of all Care programs, regulatory compliance, recruiting, and performance...

  • Director of Nursing/Resident Care Director

    3 weeks ago

    Newton, United States Benchmark Senior Living Full time

    Joining the Benchmark Senior Living team means putting your passion to work. Associates thrive in a supportive, diverse, and skilled team that's committed to caring and dedicated service. With training and educational programs, we empower you to explore your interests and growth opportunities. We invite you to connect with your calling, find purpose in your...

  • Senior Activities Coordinator

    1 week ago

    Newton, United States Benchmark Senior Living Full time

    At Benchmark Senior Living, we are dedicated to enhancing the lives of seniors through meaningful engagement and connection. Our associates are part of a diverse and skilled team that values compassionate service and personal growth. We provide comprehensive training and educational opportunities to help you pursue your interests and advance your career. ...

  • Senior Activities Coordinator

    1 week ago

    Newton, United States Benchmark Senior Living Full time

    At Benchmark Senior Living, we are dedicated to enhancing the lives of our residents through meaningful engagement and connection. Our team is comprised of compassionate individuals who are committed to providing exceptional service and support. We offer comprehensive training and development programs to help you grow in your career while making a difference...

  • Resident Care Director

    3 weeks ago

    Newton, United States Sunrise Senior Living Full time

    A career at Sunrise Senior Living means something. It means you know your work will have a positive impact on seniors. It means a setting where your ideas, passion, and professional goals are supported with resources and recognition. It means your talent, experience, and ambition are recognized and rewarded. Make a difference every day in this rewarding...

  • Resident Care Director

    4 weeks ago

    Newton, United States Sunrise Senior Living Full time

    A career at Sunrise Senior Living means something. It means you know your work will have a positive impact on seniors. It means a setting where your ideas, passion, and professional goals are supported with resources and recognition. It means your talent, experience, and ambition are recognized and rewarded. Make a difference every day in this rewarding...