Assistant Property Manager

2 weeks ago

austin, United States BGSF Full time

Commercial Assistant Property Manager **MUST HAVE COMMERCIAL REAL ESTATE EXPERIENCE**

Location: Austin, TX 78756

Pay: Up to $70,000


As a Commercial Assistant Property Manager, you will apply your commercial property management admin experience to support the office property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, tracking certificates of insurance.


This is great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team. You will be the liaison between tenants and building staff to ensure are buildings are clean, functional and welcoming. This could be a good position for you if you are accountable, collaborative and demonstrate enthusiasm for implementing innovative ideas in a team environment. The Client will expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high volume environment. Most importantly, you’ll want to contribute to a diverse, supportive, and talented team.


Responsibilities:

• Respond to tenant needs, ensuring that problems are resolved promptly which may include dispatching the facilities team and/or third party vendors to handle building related issues, as appropriate.

• Oversee coordinating vendor services and supervise as needed.

• Assist the Property Manager with vendor meetings/outreach, RFPs, bid analysis and contract execution.

• Perform regular onsite inspections of the portfolio and recommending maintenance and improvements as necessary.

• Assisting Tenant Service coordinator in drafting and sending all tenant and building related correspondence-emails.

• Assisting Tenant Services Coordinator with fire/life safety procedures for all properties, reviewing, edit & update tenant portal websites, create newsletters, etc.

• Assisting Tenant Services Coordinator with office and retail tenant move ins and move outs.

• Manage AR including tenant outreach regarding collection of rents.

• Handle all AP for the property by processing invoices which includes data entry and GL coding. Review with Property Manager for approval and work with vendors to clear up any billing issues.

• Participate in weekly property management meetings.

• Organize quarterly tenant events and tenant satisfaction activities.

• Abstract leases into property management software.

• Assist in preparing monthly reporting, annual reforecast and property budgets.

• Assist in the upkeep of all property management software (Yardi / Angus Anywhere, and/or other building management software), which includes maintaining company electronic records organized including, contracts, invoices, vendor COIs and W9s, and other documents relating to property operations.

• Ad-Hoc tasks / projects as assigned.


Position Requirements:

• Bachelors degree in business or real estate is preferred

• Minimum of 2 years in Commercial Property Management is required

• Experience with Yardi, Microsoft Office is required

• Working knowledge of accounts payables, receivables, budgets and expenditure controls

• Experience in managing office and retail portfolios

• Competency at preparing professional, comprehensive memorandums, reports, documents, etc.

• Proficient in communicating at all levels in both oral and written form.

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