Magnify | Human Resources Administrator

1 week ago

richmond, United States Magnify Full time

The HR Administrator will be responsible for providing administrative support across various HR functions, including payroll, benefits, employee records, compliance, and more. The ideal candidate will have a strong background in using ADP systems for HR and payroll processing, along with exceptional communication and organizational skills. This role is critical in ensuring smooth and efficient HR operations.


Key Responsibilities:

  • Weekly Payroll Data Migration: Move weekly new hire payroll IDs from ADP to our EMR system, ensuring all necessary data is transferred accurately. Collaborate with recruiters to track down and fill in missing information as needed.
  • Employment Verifications: Handle employment verification requests that require payroll information, ensuring timely and accurate responses.
  • Data Updates: Add and update employee changes in both ADP and the EMR system, ensuring all systems are synchronized and up-to-date.
  • ADP System Cleanup: Assist with ADP data cleanup by running roster reports and identifying and filling in missing or incomplete information in the system.
  • Benefit Bill Reconciliation: Reconcile benefit bills by comparing current enrollments in ADP to billing statements, resolving discrepancies where necessary.
  • Report Generation: Run and generate ADP reports as needed for payroll, benefits, and other HR functions.
  • Holiday Letter Distribution: Assist in creating and mailing holiday letters to clients, ensuring accuracy and timely distribution.
  • Criminal Record Checks: Support the criminal record check process, ensuring compliance and timely completion for new hires.


Requirements:

  • Strong experience with ADP
  • Solid understanding of HR operations, payroll processes, and benefits administration.
  • Excellent attention to detail and ability to work with multiple systems and data points.
  • Strong communication skills to interact with recruiters, employees, and external clients.
  • Proficiency in Microsoft Office Suite, particularly Excel and Word.
  • Ability to manage time effectively and prioritize tasks.
  • Experience with EMR systems is a plus.
  • Ability to maintain confidentiality and handle sensitive employee data responsibly.

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