Executive Administrative Assistant

3 weeks ago

McKinney, United States Globe Life Inc. Full time


Executive Administrative Assistant (Hybrid)

Primary Duties & Responsibilities

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. Our thriving and dynamic community offers ample room for professional development, increased earning potential, and a secure work environment.

We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better.


Role Overview:

Could you be our next Executive Administrative Assistant? Globe Life is looking for an experienced Executive Administrative Assistant to join the team

In this role, you will be responsible for supporting the Executive Vice President (EVP), ensuring seamless management of their day-to-day operations. This dynamic position includes managing the EVP's schedule, organizing documents, and fielding information requests. Beyond coordinating travel and meetings, the assistant also arranges conference calls and warmly receives visitors.

As the first point of contact in the EVP’s office, this role is central to fostering a welcoming and professional atmosphere. The assistant will handle confidential matters with the utmost discretion and use independent judgment to navigate a varied workload efficiently. This position not only requires working autonomously but also collaborating effectively with diverse internal and external stakeholders to build strong, positive relationships across the organization.


This is a hybrid role with an onsite schedule located in McKinney, Texas (Mon-Thurs onsite, Friday WAH).


What You Will Do:

• Manages the Executive Vice President’s calendar and contacts, and appropriately prioritizes schedules and appointments to maximize efficiency.
• Prepares documents and presentation materials to ensure EVP is prepared for all meetings and calls.
• Plans any travel arrangements to fit efficiently and effectively within the EVP’s schedule.
• Tracks and manages the EVP’s monthly expense submissions and payment process.
• Coordinates any reporting, as requested, by connecting with needed resources to update information timely and accurately.
• Ensures all work is done on time and to a high-quality standard.
• Maintains an organized filing system of both paper and electronic documents.
• Provides in-office, hands-on, support by directing associated vendors, deliveries, etc. related to all executive matters.
• Greet and direct in-office visitors to appropriate personnel for all meetings; calendaring requested meeting times, as needed.
• Exercises discretion and maintains confidentiality in all matters.
• Participates in the development and implementation of administrative standards, policies, and practices.


• Handles other duties as assigned (miscellaneous office tasks, support tasks, etc.) including, but not limited to:

o Distribute mail from inter-office routing system.
o Distribute deliveries/packages received from outside sources, as appropriate.
o Ensure a neat and organized appearance of conference room and reception areas.
o Distributes faxes and assists in sending faxes when necessary.
o Supports event planning and engagement events when necessary.

What You Can Bring:

• High school diploma or GED required; some college or post-secondary education preferred. 
• Experienced in administrative roles, with a history of supporting senior leadership.
• Proficient in managing schedules and tasks using Outlook.
• Skilled at multitasking and prioritizing efficiently.
• Talented in transforming draft presentations into polished visuals.
• Strong proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Exceptional organizational and time management capabilities.
• Trusted to handle sensitive information with utmost confidentiality.
• Proficient in travel coordination and expense management.
• Detail-oriented with a commitment to urgency and follow-through.
• Independent and creative, with robust organizational and project management skills.
• Proven ability to meet tight deadlines and manage multiple priorities.
• Effective problem-solver with the ability to communicate solutions clearly.
• Team-oriented with a positive and collaborative spirit.
• Advanced technical, analytical, and communication abilities.
• Self-motivated and disciplined, maintaining focus on tasks.
• Flexible, with availability to work beyond regular hours when needed.

Applicable To All Employees of Globe Life Family of Companies:

• Reliable and predictable attendance of your assigned shift.
• Ability to work full time and/or part time based on the position specifications.

How Globe Life Will Support You:
Looking to continue your career in an environment that values your contribution and invests in your growth? We've curated a benefits package that helps to ensure that you don’t just work, but thrive at Globe Life:

• Competitive compensation designed to reflect your expertise and contribution.
• Comprehensive health, dental, and vision insurance plans because we believe that taking care of your well-being is fundamental to your performance.
• Robust life insurance benefits and retirement plans, including company-matched 401k and pension plan.
• Wellness club reimbursements and gym discounts to help you stay on top of your health.
• Paid holidays and time off to support a healthy work-life balance.
• Parental leave to help our employees welcome their new additions.
• Development training programs to enhance your skills and career progression and unlock your full potential.


Opportunity awaits Invest in your professional legacy, realize your path, and see the direct impact you can make in a workplace that celebrates and harnesses your unique talents and perspectives to their fullest potential. At Globe Life, your voice matters.


Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. If you're excited about this role, please apply and allow our recruiters to assess your application.

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