Accounts Payable and T&E Representative

2 months ago

Boston, United States Servier Group Full time

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Servier in the U.S. is a Boston-based, commercial-stage biopharmaceutical company launched by Servier Group in 2018. As a privately held organization, Servier is uniquely positioned to advance cutting-edge science, tackle underserved therapeutic areas and make patients the focus of every strategic decision. 

Role Summary

The Accounts Payable and Travel & Entertainment Representative will support accounts payable activities, including the processing of invoices and payments, review of expense accounts and preparation of budget reports. This role will report to the Accounts Payable Supervisor and work closely with stakeholders across the Finance and Procurement team. This role is suited for a detail orientated, organized professional with a desire to support a growing organization.

Primary Accounts Payable Responsibilities

  • Accurately review and code vendor invoices, check requests and expense reports daily.
  • Code vendor invoices according to Chart of Accounts and liaison with FP&A as required.
  • Perform data entry associated with vendor invoices, check request and expense reports.
  • Coordinate with business partners concerning inaccuracies and deficiencies.
  • Maintain invoice issue report to ensure timely resolution of outstanding invoices.
  • Complete 3-way match of invoices with purchase orders and goods receipts.
  • Review all expenses to ensure accuracy and compliance with the company policies and procedures.
  • Perform ongoing reviews of un-invoiced receipts to ensure timely resolution of invoicing issues.
  • Investigate and resolve issues associated with processing of invoices and purchase order.
  • Reconcile and resolve any discrepancies in vendor statements.
  • Assist with vendor add/changes. Work with vendors to complete new vendor set up forms.
  • Assist in implementing process improvement.
  • Record detail of actions taken
  • Route invoices to applicable departments for approval, according to delegation of authority.
  • Process prepayments and monitor receipts to clear prepayments.
  • Process quarterly federal, states tax payments.
  • Perform end-of-month processing to ensure accurate accounting of relative expenses.
  • Assist in preparation of 1099.
  • Complete any additional responsibilities and/or duties as assigned.
  • Support internal and external audits.

Primary Travel & Entertainment Responsibilities

  • Maintain travel help desk tickets, respond to inquiries about expense reporting application, provide support and engage in solutions.
  • Assist in creating training materials, guides, and handouts on how to use reporting tools and dashboards, deliver/or facilitate learning to audiences through web-based trainings and/or in person trainings.
  • Verify the accuracy, validity, and completeness of expense documentation
  • Assist with ensuring Concur and CWT audit rules, reminders, monthly reports are operating correctly. Ensure Concur audit rules, exceptions and procedures are aligned with the T&E Policy.
  • Liaison with Procurement to maintain delegation of authority levels to ensure proper approvals for expense reports
  • Perform a timely and accurate audit of all expense reports to confirm compliance with corporate travel policies and expense guidelines.
  • Supports the team with providing Sunshine Act/Transparency compliance requirements reporting. Collaborate with US Compliance on Sunshine Act compliance requirements.
  • Supports in the aggregation of US data and analyzes meaningful and actionable summarized information for management review on a monthly and quarterly basis by Region, Spender, Brand, and Supplier.
  • Complete any ad-hoc related projects and/or relevant reporting requests.

Education and Required Skills

  • High School Diploma or equivalent required.
  • Associates Degree in Accounting or Finance or related field preferred.
  • Minimum of 2 years' experience working in Accounts Payable.
  • Proficiency in Microsoft Office with a strong emphasis on Microsoft Excel.
  • NetSuite, SAP & Bill.com experience a plus.
  • Highly organized and detail oriented.
  • Strong time management and organizational skills.
  • Knowledge of basic accounting principles.
  • Ability to work independently and prioritize tasks.
  • Strong analytic ability.

Travel and Location

  • Minimal travel will be required
  • Boston based position with 3 days a week expected in our Seaport office

Servier’s Commitment

Servier is committed to modeling diversity, equity, and inclusion within the industry. We are dedicated to fostering an environment that maintains equitable treatment for all and we welcome applicants who are passionate, committed, and innovative individuals. We encourage candidates to apply to our open roles as we are always willing to consider experiences and skills beyond what is listed in the job description.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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