Director: Financial Reporting and Grants Management

2 weeks ago

Annapolis, United States Anne Arundel County Public Schools Full time

Title Code: A06342

Job Title: Director: Financial Reporting and Grants Management

JOB SUMMARY
Provides oversight, managerial leadership, and support to the Financial Reporting and Grants Management Department. Plans, supervises, and participates in the maintenance of accounting records and preparation of related reports.

Additional Work Days/Hours
Based on the assignment, the following additional work days and/or hours may be required as needed:

  • Ability to work flexible schedules
  • Emergencies
  • Extended hours
  • Holidays
  • Outside of normal business hours
  • Overtime as needed
  • Weekends

ESSENTIAL DUTIES/RESPONSIBILITIES

  • Trains, supervises, and evaluates the work activities of managers, accountants, and technicians; performs the more difficult accounting tasks relating to assigned areas of responsibility including Grants and Financial Reporting.
  • Coordinates, controls, and oversees assigned segments of the central accounting department - Grants and General Accounting of restricted budgets. Recommends new or revised accounting systems and procedures, policies and practices; and interprets these to other employees.
  • Plans, supervises, and participates in the preparation of financial statements, cost reports, Blueprint financial reporting, grant reports, and statements of receipts and expenditures prepared monthly and annually for the Board of Education and County, State, and Federal Government.
  • Provides technical assistance to coordinators/administrators in preparing the financial aspects of grants.
  • Develops, implements, and oversees appropriate accounting procedures and controls for assigned areas of responsibility. Supervises the preparation of accounting and related records as input for data processing; and reviews output for accuracy.
  • Liaises with Technology and Information Services to determine systems upgrades, year-end closings and acts as the subject matter expert.
  • Liaises with heads of other departments and external auditors on financial matters. Interprets accounting detailed output and procedures for employees in other departments.
  • Interprets policies and decisions of the Chief Financial Officer; and sees to their implementation.
  • Researches and resolves accounting problems within assigned areas of responsibility. Designs and develops new fiscal and accounting forms.
  • Represents the department as assigned in meetings with other officials and organizations.
  • Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

  • Master's Degree in Accounting or in related field of education from a regionally accredited college or university required;
  • Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Experience

  • Ten (10) years progressively responsible professional experience in accounting experience, preferably in a public or governmental agency including Grant and General Fund Accounting required;
  • Seven (7) years management experience required;
  • Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

  • Demonstrated success in supervisory role.
  • Knowledge of general accounting principles and practices and financial reporting.
  • Demonstrated proficiency with financial reporting and decentralized accounting systems.
  • Excellent organizational, interpersonal skills and communication skills.
  • Demonstrated ability to work effectively with school system administrators, suppliers, and outside auditors.
  • Demonstrated ability to effectively work and communicate with diverse populations.
  • Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite - Word, Excel, Outlook, and/or PowerPoint preferred).

Licenses and Certifications
Employee must retain active licenses, certifications, and enrollment as a condition of employment.

  • Hold or be eligible for Certified Public Accountant (CPA) issued by American Institute of Certified Public Accountants (AICPA) preferred.

LEADERSHIP ROLE

  • First level supervisor

People Management

  • This position acts as the manager for 1 to 5 direct staff.

Management Duties/Responsibilities

  • Interviews, selects, and trains employees.
  • Sets/adjusts pay rate and work hours.
  • Directs the work of employees.
  • Maintains records for use in supervision.
  • Assesses employees’ performance (productivity/efficiency) to make promotional recommendation/other status changes.
  • Disciplines employees.
  • Plans the work.
  • Determines the techniques to use.
  • Apportions the work among the employees.
  • Monitors and implements legal compliance measures.

PHYSICAL DEMANDS/WORKING CONDITIONS
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

  • Sitting: over 2/3 percent of the time
  • Keyboarding: over 2/3 percent of the time
  • Talking: between 1/3 and 2/3 percent of the time
  • Hearing: between 1/3 and 2/3 percent of the time
  • As required by the duties and responsibilities of the position.

Vision
The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job.

  • Close vision (clear vision at 20 inches or less)

Work Environment
Location

  • Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

  • Moderate: between 1/3 and 2/3 percent of the time

Weight & Force
Lifting and carrying requirements

  • Up to 10 pounds: under 1/3 percent of the time

Travel Requirements

  • N/A

JOB INFORMATION

Approved Date: 6/26/2024

Established Date: 5/1/2024

Reports to: Chief Officer

ORGANIZATION

Division: Financial Operations

Business Unit: Grants Management

HR JOB INFORMATION

Unit: VI

Days Worked: 260

FLSA Exemption Status: Exempt

Grade: EG02

Essential Job:

Months Worked: 12

Hours Worked: 8

Job Family: Executive/Cabinet

Sub-Function: Executive Level

VR# 24068

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