Assistant Director of Finance

3 weeks ago

st louis, United States Primary Recruiting Services Full time

Title: Assistant Director of Finance

Schedule: On-site, St Louis, MO

Salary: $95,000

Bonus: + performance bonus

Benefits: retirement, healthcare, paid holiday, PTO, FSA/HSA, hotel discounts, wellness incentives

Department: Accounting/Finance


Position Overview:

This role is responsible for professional accounting tasks, ensuring the proper management of the hotel’s financial activities, including expenses, revenue, assets, and liabilities, while safeguarding company assets in a centralized accounting setting. This position also includes leading and supervising the accounting team.

Key Responsibilities:

  • Collaborate with the Director of Finance to assist with budget preparation, strategic planning, and goal setting.
  • Contribute to or oversee month-end closing tasks, including reconciling income, preparing financial reports, reviewing trial balances, and generating financial statements for management review.
  • Manage the daily accounting operations, assign tasks, and ensure completion of duties by the accounting team, while adhering to established accounting standards. Address and report any significant concerns to management.
  • Enter general ledger data and journal entries as needed, ensuring daily transactions are recorded in accordance with accepted accounting practices. Oversee bookkeeping processes, including the review of subsidiary ledgers.
  • Handle tax-related tasks such as reconciliations, payments, and filing state, city, and federal taxes on a monthly, quarterly, and yearly basis, while maintaining accurate records.
  • Perform and assist with balance sheet and bank reconciliations.
  • Participate in inventory processes and validation monthly, organize credit meetings, and provide meeting minutes as required.
  • Review accounts payable and receivable entries, oversee billing processes, and ensure timely completion of necessary schedules. Other tasks may include managing deposits, issuing invoices, monitoring banking activities, and investigating discrepancies.
  • Produce various reports, including daily, weekly, and monthly summaries, based on the reporting calendar.
  • Conduct financial analysis, forecasting, and handle special projects when necessary.

Planning & Strategy:

  • Foster collaboration with other departments through clear communication, particularly with Sales, Catering, Reservations, and Front Office teams.
  • Audit payroll processes.
  • Oversee the Accounting department in the absence of the Director of Finance.
  • Interact with external contacts:
  • Guests: Address billing questions and disputes.
  • Regulatory bodies: Ensure compliance with legal and contractual obligations, and coordinate external audits.
  • Train accounting team members and provide them with the tools they need to perform effectively.
  • Undertake additional accounting duties such as payroll gratuity reconciliation, vendor payment audits, and overseeing income audits. Act as the backup for the Director of Finance in their absence.
  • Support other related tasks as assigned.

Leadership Qualities:

  • Commit to ensuring success for employees, guests, and stakeholders.
  • Leverage resources across departments for collaboration.
  • Inspire employees to perform at their best by creating a supportive and respectful workplace culture.
  • Focus on the department's mission and contribute to the success of the hotel and company as a whole.
  • Lead with integrity, serving as a role model for the team.
  • Encourage the team to adopt and demonstrate company values and standards.

Additional Information:

Qualifications:

  • Bachelor’s degree in Accounting, Business, or a related field.
  • 2-5 years of supervisory experience in general ledger or financial reporting.
  • Experience with HOAs and commercial real estate is beneficial.
  • Proficiency in PC software, particularly Microsoft Excel.
  • Excellent verbal and written communication skills, alongside strong interpersonal and customer service capabilities.
  • Ability to handle multiple tasks, work under pressure, and meet deadlines.

Employee Benefits:

We offer a wide range of benefits to support the well-being and financial security of our employees and their families, including:

  • Medical, Dental, and Vision Insurance
  • Health Savings Account with Company Contributions
  • 401(k) Retirement Plan with Company Match
  • Paid Vacation and Sick Leave
  • Discounts at Sonesta Hotels
  • Educational Assistance
  • Paid Parental Leave
  • Company-Paid Life Insurance
  • Company-Paid Short- and Long-Term Disability Insurance
  • Additional perks such as hospital indemnity, critical illness, and accident insurance

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