Executive Personal Assistant

2 weeks ago

fort lauderdale, United States C-SUITE ASSISTANTS Full time

Ideal Opportunity for Travel Lovers Executive Personal Assistant to Founder/CEO, Company that Offers Transportation and Technology Services to Major Airlines, Fort Lauderdale, Florida

Our client, an entrepreneurial CEO that founded and has grown her business that offers ground transportation to airline crews and technology services to major airlines is looking for a true “right hand” Executive Personal Assistant to handle her life, personal and professional. This is a very intense role but a great opportunity for someone who really loves to travel domestically and internationally on a regular basis (3 weeks out of the month possibly) and is looking to get to know a business intimately from A to Z as well as manage many of the moving parts. The ideal candidate has supported an entrepreneurial HNW/UHNW principal with a very busy lifestyle, has a warm and engaging personality with a good sense of humor and the ability to have things roll off your back. The office is located near the airport.

About the Job:

Support the CEO/Founder as a true “right hand” including managing her ever- changing calendar, personal and professional and prioritizing meetings

Attend most meetings with her, externally and with internal stakeholders doing research to prepare her, taking notes and creating action items to follow up with her and the senior executive team; be the conduit for her with the executive team

Prioritize emails and craft responses on her behalf

Organize and manage domestic and international travel arrangements with detailed itineraries

Interact with executive team making sure nothing falls through the cracks; excellent project management skills

Plan company events, special events, dinners, personal and professional

Expense reporting

Ad hoc projects; run errands

Off hour availability via cell within reason

Salary plus Discretionary Bonus, Comprehensive Health Benefits, Medical, Dental, Vision

About You:

A minimum of 10 years of experience as an Executive Personal Assistant supporting an entrepreneurial- type executive, UHNW individual or celebrity

Bachelor’s Degree

Very used to a very fast-paced workday, switching gears as needed and taking the initiative to creatively solve business and personal issues; Great business acumen and project management skills

High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence

Excellent Microsoft Office Suite skills, Excellent PowerPoint skills

Excellent written and verbal communication skills

An entrepreneurial spirit with a warm engaging personality as well as a good sense of humor. An interest in team sports a PLUS

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