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Talent Acquisition Coordinator

2 months ago

sugar land, United States ABM Industries Full time

Location: NYC, Sugarland, TX, or Atlanta, GA

Reports To: Director of Corporate Talent Acquisition (supports ATS, Corporate, Engineering, Executive, Field Staff & Management, Sales and Trades TA Teams)


Job Overview: The Talent Acquisition Coordinator will support the Talent Acquisition team by handling administrative tasks, coordinating interviews, and managing candidate communication. This role is vital for ensuring a smooth and efficient recruitment process and providing a positive experience for candidates and hiring managers.


Key Responsibilities:

Recruitment Support: Process contractor conversions

  • Manage requisition requests on TMC, schedule intakes for the recruiter/hiring manager, and close out the ticket.
  • Offer sourcing assistance when applicable.

Candidate Communication: May contact for candidates throughout the recruitment process, providing timely updates and ensuring a positive candidate experience.

  • Send clearance/ready-to-start emails to hire managers.
  • Notify candidates when they clear background checks and complete I-9s.
  • Send monthly referral request emails to new hires.

Interview Coordination: May schedule and coordinate interviews between candidates and hiring managers, ensuring all logistics are managed efficiently.

Administrative Support: Assist with the creation of recruitment marketing requests, maintaining the applicant tracking system (ATS), and handling other administrative tasks as needed.

Reference Checks: Conduct reference checks on candidates when required.

Onboarding Support: May assist with the onboarding process for new hires

Recruitment Metrics: Generate weekly reports to track the progress and effectiveness of recruiting activities.

Job Fairs and Events: Support the planning and execution of job fairs and recruitment events, representing the company and promoting its brand.

  • Assist with volume interview scheduling with HR & Finance, especially for onsite or interview days with multiple interviewers/calendars.

Process Improvement: Identify opportunities to streamline and improve recruitment processes and contribute to the implementation of best practices.


Qualifications & Requirements:

  • Bachelor’s degree in human resources, Business Administration, or a related field is preferred.
  • Minimum of 1-2 years of experience in recruitment or HR administration.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with applicant tracking systems (ATS) and HR software.
  • Ability to work effectively in a fast-paced environment.
  • Detail-oriented with a high level of accuracy.


Working Conditions:

  • Environment: Office setting, Hybrid (in office Tuesday, Wednesday and Thursday)
  • Hours: Full-time, typically Monday to Friday with standard business hours.


Why Join Us?

  • Collaborative Environment: Be part of a supportive and dynamic team.
  • Growth Opportunities: Opportunities for professional growth and development.
  • Impactful Role: Contribute to the success of our recruitment efforts and overall company growth.