Administrative Assistant

3 weeks ago


logan, United States Prolink Full time

Prolink Resources is partnered with a reputable Civil Engineering firm looking to add an Administrative Assistant to their team. This is a full-time position M-F 8am-5pm at the local office in Logan, OH. Qualified candidates will possess experience working in an administrative role or similar capacity specifically with a Civil Engineering or Construction Company.


DUTIES & RESPONSIBILITIES:

  • Prepare and process contract documents including obtaining internal legal review and certificates of insurance.
  • Assist in preparing contract specifications for projects.
  • Perform administrative support tasks, such as preparing mailings, process and prepare memos, correspondence, marketing materials, or other documents.
  • Assist with large scale printing as needed and review drawings for scale
  • Operate telephone switchboard to answer, screen, or forward calls, providing information or taking messages as necessary (Zoom system)
  • Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them as required.
  • Provide information about company, such as location of departments or offices, employees within the organization, or services provided.
  • Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
  • Perform all work in a safe and responsible manner, in accordance with the Health and Safety Plan.


JOB REQUIREMENTS:

  • High School graduate or equivalent.
  • 2 or more years' of experience in admin support role
  • Industry experience (civil or construction)
  • Experience with computerized phone system preferred.
  • Highly proficient with modern computer systems and software applications: Microsoft Office Suite, Outlook, use and navigation of tool bars and searches.
  • Experience with Microsoft Publisher, InDesign or other graphic design software applications is a plus.
  • Must have exemplary organizational, customer service and communication skills.
  • Have a high level of dependability and an unwavering professional demeanor.
  • Ability to handle stressful situations in a high-volume, fast-paced environment.
  • Be a highly motivated team player willing to take on new tasks


This position is a full time contract to hire role with benefits, PTO, and paid holidays given after 30 days of employment.



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