Medix™ | Sr. Clinical Research Coordinator | sacramento, ca

2 days ago

sacramento, United States Medix™ Full time

Sr. Clinical Research Coordinator - Sacramento, CA


Role Summary:


This position independently coordinates clinical trials at a fully operational level, ensuring advanced clinical care coordination and administrative oversight of research trials in the Department of Internal Medicine, Division of Infectious Diseases. The role involves managing both industry-sponsored and investigator-initiated studies under the guidance of the supervisor and Principal Investigator (PI).


Primary Responsibilities:

The Sr. Clinical Research Coordinator (Sr. CRC) oversees patient coordination in research studies, including recruitment, screening, enrollment, scheduling, data collection, and tracking. Additional duties involve study management, policy development, training junior staff, and providing leadership for division-wide clinical research efforts.


Key Tasks:

  • Subject recruitment, data collection, and participant tracking
  • Study start-up, budget negotiation, and IRB submissions
  • Preparation for audits, regulatory documentation maintenance, and administrative support


This grant-funded, office and clinic-based role requires flexibility, including possible overtime or on-call duties, depending on division needs.


Clinical Research Coordination – Industry-Sponsored and Investigator-Initiated Research (In-Person, 85%)

  • Oversee subject recruitment, assessment, and follow-up for assigned studies, including correspondence and recruitment event coordination.
  • Develop materials and manage outreach to referral sites, respond to participant inquiries, and schedule appointments.
  • Train and delegate tasks to junior staff, ensuring protocol compliance and accurate data collection.
  • Maintain training logs, travel as needed for staff training, and procure study materials.
  • Prepare project materials, conduct literature searches, and create presentations as needed.
  • Manage study correspondence, documents, data entry, and participant follow-ups while ensuring data privacy and compliance.
  • Handle invoicing, participant reimbursement, and liaise with departments to resolve billing issues.

Ancillary Clinical Research Support (Hybrid, 5%)

  • Assist with study start-up, IRB submissions, and quality assurance tasks as needed, including regulatory documentation and protocol amendments.

Function C: Administrative Support & Meeting Coordination (Hybrid, 5%)

  • Manage project supplies, schedule meetings, and coordinate travel and meeting logistics.
  • Prepare and distribute meeting materials, take minutes, and track action items.
  • Support administrative tasks such as data entry, preparing reports, and organizing study materials.

Function D: Miscellaneous (Hybrid, 5%)

  • Perform other tasks as required, attend meetings, and participate in training sessions to support project progress and team development.


Skills/Experience - Required:

  • Knowledge of disease processes relevant to human clinical research.
  • Experience locating and abstracting clinical data from medical records.
  • Proven ability to organize tasks, prioritize, and manage multiple assignments efficiently with attention to detail.
  • Strong decision-making skills, initiative, and discretion based on sound analysis.
  • Intermediate to advanced organizational skills for managing extensive records.
  • Understanding of federal, state, and institutional regulations for clinical research, including IRB and Good Clinical Practices.
  • Proficiency in administrative tasks with independent judgment and resourcefulness.
  • Excellent communication skills to convey information clearly to participants, families, and healthcare professionals.
  • Knowledge of anatomy, physiology, medical terminology, and procedures for data interpretation per study protocols.
  • Solid math skills for accounting, calculations, and statistical analysis.
  • Intermediate computer skills for word processing, database management, and data entry.
  • Strong writing skills for documenting research data and preparing regulatory documents.
  • Effective interpersonal skills for professional communication with diverse individuals.
  • High integrity and discretion for maintaining confidentiality and handling sensitive information.


Skills/Experience - Preferred:

  • Experience comprehending and implementing complex clinical research protocols.
  • Expertise in coordinating study activities from initiation to completion within strict guidelines.
  • Strong analytical and problem-solving skills to address unique challenges while adhering to protocols.
  • Skills in preparing correspondence, recruitment materials, manuscripts, and budgets.
  • Advanced grammar, punctuation, and syntax for accurate editing and proofreading.
  • Effective written communication skills and listening comprehension.
  • Familiarity with the culture of academic/medical departments in large institutions.
  • Knowledge of university policies and systems related to personnel, travel, and accounting.\
  • Prior experience as a Research Coordinator.
  • College-level knowledge of human anatomy and medical terminology (preferred).
  • Bachelor’s degree (preferred).

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