Subcontracts Manager

4 weeks ago

houston, United States HireResource Staffing Full time

Job Description

The role involves working within the project team to develop and manage subcontracts throughout all phases, including pre-qualification, formation, execution, and close-out.


Key Responsibilities:

  • Develop and maintain project subcontract plans.
  • Identify potential subcontractors and perform bidder qualifications using company-approved systems such as Avetta, in collaboration with HSE and QA/QC teams.
  • Ensure timely receipt of necessary technical inputs from proposals and project technical teams to avoid post-award changes.
  • Create and issue RFQs, enhancing the scope of work, technical documents, and project schedule.
  • Review RFQ package documents for completeness prior to issuance.
  • Analyze proposals and negotiate subcontract terms with support from project and legal teams.
  • Lead bid clarifications and negotiations, following company guidelines and procedures.
  • Obtain NDAs and MHH agreements from bidders/subcontractors as required.
  • Conduct pre-award and project kick-off meetings for subcontracts.
  • Prepare the Subcontract Bid Assessment & Recommendation for award (SBAR) in collaboration with the project team, for management review and approval.
  • Execute and formalize subcontracts following company guidelines and procedures.
  • Ensure that all required subcontractor insurance is in place before work begins.
  • Handle formal communications with subcontractors and maintain detailed communication logs.
  • Manage overall Change Orders and perform subcontract risk assessments.
  • Monitor and review invoices from subcontractors.
  • Obtain Lien releases and completion certificates from subcontractors.
  • Work closely with the Project Manager/Director and Director of Contracts to prevent and manage subcontractor claims.
  • Provide legal support in case of any litigation or claims from subcontractors.
  • Prepare subcontractor close-out evaluation forms and ensure timely closeout of subcontract files.


Skills Required:

  • A minimum of 10 years of professional experience with contract/subcontracts.
  • At least 5 years of experience in engineering/construction subcontracting activities within the oil and gas industry.
  • Strong written and verbal communication skills.
  • Willingness to travel and perform site visits (up to 25%).


Education/Training/Certifications:

  • Bachelor’s degree in Engineering, Law, Business, or a related field is required.
  • Master’s degree in Supply Chain or Business is preferable.


Additional Requirements:

  • 10+ years of private sector contract/subcontract experience, with at least 5 years in engineering/construction subcontracting for the oil and gas industry.
  • The role reports to the Director of Contracts and will oversee all phases of the project subcontract process, from planning and bidder pre-qualification to risk management, execution, change management, reporting, and formal close-out.
  • Focus on building strong contractual relationships with subcontractors, ensuring a safe and timely close-out process, and avoiding litigation/claims while safeguarding company interests.


We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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