Matura Farrington | Legal Assistant

3 days ago

glendale, United States Matura Farrington Full time

Matura Farrington is working closely with a fantastic law firm that is looking for a Legal Assistant to join their Glendale office. This role will support 3 attorneys within litigation, so the ideal candidate will have 3-5 years of hands on litigation experience. If you are a team player looking for your next challenge, this is the opportunity for you.


Position Responsibilities:

  • Manage incoming and outgoing communications (phone, email, fax) efficiently.
  • Provide exceptional client service, both internally and externally, ensuring professionalism, discretion, and confidentiality.
  • Coordinate and arrange travel logistics, including creating itineraries.
  • Schedule meetings, book conference rooms, and organize catering as needed.
  • Effectively manage and prioritize busy calendars for internal and external meetings.
  • Prepare and format documents, including accurate transcription of legal materials within required timeframes. Ensure timely completion of tasks while adhering to deadlines.
  • Assist in drafting, proofreading, and editing litigation and business documents, such as pleadings, discovery, settlements, contracts, and client correspondence.
  • E-file documents as needed.
  • Track and manage deadlines for hearings, mediations, trials, and other critical dates.
  • Prepare daily time entries for Partners and attorneys, ensuring timely submission.
  • Collaborate with Accounting to ensure accurate billing, including performing Paperless Proforma edits, processing expense reimbursements, and preparing invoices.
  • Provide proactive support to other Legal Assistants as time allows, fostering a collaborative team environment.
  • Work cooperatively across departments and with various individuals in the firm.
  • Utilize sound judgment and initiative to develop and manage project timelines. Anticipate the needs of assigned attorneys and ensure deadlines are met.
  • Interact with staff at all levels in a fast-paced, dynamic environment. Maintain flexibility, resourcefulness, and professionalism, even under pressure.


Qualifications & Skills:

  • Minimum 3 years of experience as a legal assistant or legal administrative assistant.
  • Prior experience in a law firm is preferred; litigation experience is required.
  • Some college education is preferred; background in legal studies or paralegal studies is a plus.
  • Strong oral and written communication skills, excellent organizational abilities, and problem-solving skills.
  • Proactive, detail-oriented, and able to work independently with a professional business style.
  • Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).

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