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Accounts Payable Administrator
4 months ago
Accounts Payable Administrator
1. Processing vendor payments via check or electronic- as you are the gatekeeper with invoices coming in and paying the accounts payable, we need you when processing any payments to non-inventory vendors you need to analyze whether this is to be expensed in the current month, a future, previous or multiple months. Future expense in the correct month, previous check to see if it was accrued and multiple month bill goes to prepaid.
2. Entering all invoices and credit memos entered in the system daily.
3. Reconciling vendor statements monthly
4. Verify all vendors emailing invoice and statements to invoices@yougotsmart.com
5. All vendors especially manufacturers have in their primary note the link to their website along with username and password for our account. Work with warehouse personnel on RTV and claims on damaged shipments.
6. Set up new vendors with credit lines and in accounting system
7. Weekly check run—run aged accounts payable report. Review for any unapplied payments that need to be applied or there is missing receiving.
8. Prepaid expenses- reconciling monthly and expensing them across the appropriate months.
9. Accrued Expense—an invoice hasn't come in yet, but it is for the month we are closing we need to expense it and credit to accrued expense until we pay for it then we would reverse. Reconcile monthly.
10. Aged Accounts Payable Report—run weekly to review with partners to see what needs to be paid for the week.
Job Type: Full-time
Pay: $20.00 - $21.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Opportunities for advancement
- Paid time off
- Referral program
- Vision insurance
Experience level:
- 3 years
Physical setting:
- Office
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- Overtime pay
Work Location: In person
Requirements:Excel, word, office365, teams
E-Automate experience a plus
