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Office Manager

1 month ago

Derry Village, United States LaBelle Winery Full time
Job DescriptionJob Description

The Office Manager is responsible for providing diverse support to the HR team in the areas of employee relations, employee engagement, recruitment, training and development, and overall HR operations. The office manager is a core member of the HR team and is responsible for helping to keep things running smoothly for all employees and the Company. In addition, the office manager will over see all office related tasks including serving as a the purchasing agent, maintaining procedures, and office operations. Duties, responsibilities and activities may change at any time with or without notice.

Essential Responsibilities

Human Resources Support:

  • Undertakes onboarding responsibilities for new employees
  • Enters confidential and demographic information into Toast and all human resources databases for all new hires, promotions, departures. Ensures the accuracy of data entered in various systems.
  • Draft offer letter templates for review and approval.
  • When appropriate, initiate and track background screens and drug testing process for new hires.
  • Acts as a liaison with new hires
  • Ensures new hires office/work area is prepared and welcoming upon their first day.
  • Assists in weekly new hire orientation by creating new hire informational packets; paper or Digital.
  • Ensures all personnel files, paper or digital, are complete and up to date for HR and payroll.
  • In coordination with payroll team, confirm medical/dental payroll deductions are accurate.
  • Assists payroll and HR with simple and routine questions related to the Toast software such as password resets, login issues, etc.
  • Supports the HR team with projects, audits, performance reviews, benefits open enrollment, affirmative action programs, etc.
  • Update and maintain Company Organizational Chart.
  • Arrange meetings, compose correspondence, process confidential reports and documents and track deadlines.

Finance Support:

  • Administrative finance work including matching paid checks to invoices, filing of paid invoiced and enveloping/mailing of paid checks
  • Filing and management of wedding/event paperwork in event binders
  • Filing of completed payrolls
  • Bank deposit runs
  • Light accounts payable/receivable entry in quickbooks.
  • Training of payroll processing in the event our payroll specialist is unavailable.
  • Event reconciliations 
  • Bank reconciliations 

Office Management:

  • Purchasing agent tasks such as reviewing supply status/inventory control, developing purchasing strategies, manage relationships with key suppliers, processing purchasing orders for every department.
  • Support company operations by maintaining office systems such as the printers.
  • Partner with HR to maintain office policies as necessary
  • Participate in the planning of company events such as quarterly meetings/holidays events.
  • Maintain a safe, secure, and pleasant work environment
  • Handle customer inquiries and complaints.
  • Receive and sort incoming mail and deliveries, and manage outgoing mail.
  • Report office progress to senior management and work with them to improve office operations and procedures.
  • Concierge emails
  • Support Senior leadership in special projects as needed.

Qualifications

  • Ability and maturity to handle confidential and sensitive information.
  • Ability to multi-task and possess excellent organizational and communication skills.
  • Keen attention to detail
  • Ability to function well in a fast paced and at times stressful environment
  • Comfortable communicating effectively with all levels of employees.
  • Works well within team environment, as well as independently.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficiency with Microsoft office and various technologies

Education and Experience

  • High School Diploma or GED required; associates degree in HR preferred.
  • Two years of administrative experience within a diverse work environment
  • Office management experience; 1 year.
  • Accounting experience; 1 year
  • Payroll experience; 1 year

We offer competitive compensation and benefits packages. If you are a motivated individual with excellent organizational skills and a passion for managing office operations, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience.

Job Type: Full-time

Salary: $19.50 - $23.50 per hour

Expected hours: 40 per week

Benefits:

  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance

Schedule: 8 hour shift, Monday to Friday

Experience:

  • Microsoft Office: 1 year (Required)
  • Administrative experience: 1 year (Required)
  • Payroll: 1 year (Required)

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