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Receptionist/HR Assistant

3 months ago

Minneapolis, United States All Homecaring - Minnesota Full time
Job DescriptionJob Description

All Homecaring Minnesota, Inc. is a Medicare certified home care agency with over 40+ years of serving the 7 metro counties.
All Homecaring Minnesota, Inc. is currently seeking Receptionist/HR Assistant candidates for our Columbia Heights office.

Under the general direction and management of the Administrator and Human Resource Director, the Receptionist/HR Assistant provides daily administrative support and front desk duties to both the Human Resources and Office functions. 

Receptionist Responsibilities:

  • Answers incoming calls and directs to appropriate staff. 
  • Assumes all front desk responsibilities and duties including greeting and welcoming guests/customers in-person and referring them to appropriate staff members.
  • Receives letters, packages, and mail; and distributes them to respective employee mailboxes. Prepares outgoing mail by drafting correspondence, securing parcels, etc.
  • Monitors office supplies and coordinates with the Administrator and HR Director. 
  • Builds rapport and connection with all staff, managers and departments, and provides administrative support when and where needed, if available.
  • Serves as one of the Notary Public in the organization.
  • Keeps reception area clean and organized. 
  • Assists with preparing documents needed for all departments.
  • Assists staff with EVV questions and troubleshooting.
  • Other duties as assigned.

Human Resources Responsibilities:

  • Assists in recruitment by advertising job positions for professional and caregiver staff.
  • Supports and is an integral part of the onboarding process, duties include conducting pre-employment screenings, coordinating company equipment and accesses, etc.
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management.
  • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, HR office hours or meetings, office celebrations, and event planning.
  • Consistently updates the organizational chart and staff directory.
  • Provides clerical support to the HR department.
  • Other human resources duties as assigned.
Schedule
Monday - Friday, 8am - 4:30pm in office

Required Knowledge, Skills, and Abilities

  • Reliable transportation
  • Proficient with Microsoft 365 (Outlook, Word, Excel, PowerPoint)
  • Excellent organization, time management, and attention to detail
  • Good typing and data entry skills
  • Outstanding written and verbal communication skills
  • Tact and professionalism when it comes to handling confidential information
  • Proficient in administrative duties
  • Basic knowledge of HR Labor Laws
  • HRIS (Preferred)
Benefits
  • Health Insurance 
  • Free Dental Insurance
  • Free Short-term Disability
  • Free Life Insurance
  • Paid Time Off
  • 6 Paid Holidays
  • Weekly Pay

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