Administrative Coordinator

7 days ago


Wilsonville, United States Wolfers Home Services Full time
Job DescriptionJob DescriptionDescription:

"Second to None…Since 1901"

Your career in Plumbing, HVAC, and Electric starts here at Wolfer’s Home Services A five-star place to work, this is the company that will transform your career as an Install Coordinator. At Wolfer’s we strive to ensure our employees are taken care of. We are known for stability and offer opportunities for lateral growth.


What's in it for you:

  • $20.00 - $24.00/hour depending on experience
  • Get paid biweekly Every other Friday is payday
  • 75% paid medical premiums including dental and vision
  • Company Matched 401K
  • Paid Time Off
  • Plus, a community. This is last on the list because it is most important. We care about our team and expect you to bring that same caring when you join. We do a lot more than just work together. You will come to love our company outings; causal office environment and you will build life-long friendships at Wolfer’s.

The Big Task

This position assists in coordinating all sold projects from point sale through completion of client’s installation.


Responsibilities

  • Assist Install Coordination Department Manager in completing accurate and timely paperwork (i.e., Will Calls, Project Worksheets, etc.)
  • Effective coordination of multiple crews through:
  • Crew leader coordination: Oversee all installation schedules, jobs, and resources
  • Scheduling: Direct the install leads on a job specific basis
  • Coordinate Permit applications; apply, gather supporting files/specs/drawings, and coordinate inspector meetings.
  • Coordinate with Comfort Consultants who sold projects and need Install Team scheduling.
  • Coordinate with Warehouse team on Tool and Fleet Asset Management
  • Coordinate with Install team lead upon completion of project to begin, invoicing, rebate processing, equipment registration, inventory management, and financial reporting.
  • Professionally answering the phone in a polite, friendly manner. Know how to establish customer rapport to ensure the highest level of customer satisfaction both internally and externally.
  • Completion of weekly, monthly, quarterly, and annual reporting for our vendors.
Requirements:

  • Experience at working both independently and in a team-oriented, collaborative environment is essential
  • At least two (2) years of Customer Service or related experience
  • 1 year of Call Center experience
  • 1 year of Scheduling, Planning, or Coordination experience
  • Ability to work through internal and external project issues in a timely manner
  • Technically competent and proficient with software programs: Excel, Word, Outlook, etc.
  • Strong written and oral communication skills: In-person meetings, E-mail & Phone calls
  • Fast Paced Multi-Tasker
  • Strong ability to prioritize
  • Strong Attention to Details
  • Strong work ethic
  • Ability to follow through with tasks and complete them on time
  • Works well under pressure


  • Wilsonville, United States Wolfers Home Services Full time

    Job DescriptionJob DescriptionDescription:"Second to None…Since 1901"Your career in Plumbing, HVAC, and Electric starts here at Wolfer’s Home Services! A five-star place to work, this is the company that will transform your career as an Install Coordinator. At Wolfer’s we strive to ensure our employees are taken care of. We are known for stability and...

  • HR Coordinator

    3 weeks ago


    Wilsonville, United States Ultimate Staffing Full time

    Our client, one of Portland's top employers has engaged our firm in their search for an HR Coordinator. The person in this role would be responsible for supporting the HR team. The HR Coordinator provides support to the HR department with recruiting, HR Coordinator, Coordinator, Staffing, Administrative, HR


  • Wilsonville, Oregon, United States Penske Truck Leasing Co., L.P. Full time

    POSITION SUMMARY:The Maintenance Coordinator will complete maintenance customer service, inventory and administrative processes of the branch (branches) that support maintenance operational efficiency, effectiveness, customer satisfaction and profitability. The Maintenance Coordinator will provide superior customer service and communication to internal and...

  • Parts Administrator

    3 weeks ago


    Wilsonville, Oregon, United States Fleet Jobs Full time

    Position Summary: A Penske Parts Administrator is responsible for coordinating daily inventory levels, executing shop administrative tasks, and organizing other related day-to-day functions. Major Responsibilities:• Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and...

  • Parts Administrator

    1 month ago


    Wilsonville, Oregon, United States Penske Truck Leasing Co., L.P. Full time

    Position Summary:A Penske Parts Administrator is responsible for coordinating daily inventory levels, executing shop administrative tasks, and organizing other related day-to-day functions.Major Responsibilities: Maintain optimal inventory levels through ordering parts according to sourcing procedure ensuring suppliers deliver purchases defect-free and...


  • Wilsonville, United States State of Oregon Full time

    Job Description: REQ-159899Institution Staff Deployment System Coordinator, Administrative Specialist 2  ( Wilsonville) Limited Duration / Job RotationThis position is a limited duration anticipated to last 12 months, though, may be extended or decreased due to business need. Internal candidates may be considered as a job rotation with their current...


  • Wilsonville, United States State of Oregon Full time

    Job Description: Are you looking to join a team of passionate professionals? Do you have a quality general knowledge of data entry, customer service, attention to detail, and able to multitask? Apply today and begin your career as an Office Specialist. The Oregon Department of Agriculture Insect Pest Prevention Management (IPPM) Program Area. is currently...


  • Wilsonville, United States State of Oregon Full time

    Initial Posting Date: 06/25/2024 Application Deadline: 07/07/2024 Agency: Department of Corrections Salary Range: $4,791 - $6,023 Position Type: Employee Position Title: Life Skills Coordinator, Correctional Recreation Specialist 2 (Wilsonville) Internal / Underfill Job Description: REQ-159719 Life Skills Coordinator, Correctional Recreation Specialist 2...


  • Wilsonville, United States The Ladders Full time

    DWFritz Since its inception, DWFritz Automation has been producing brilliant automation solutions for our clients. Decades later, the market demand for automation combined with our world-class practices and cutting-edge technology has made DWFritz a leading provider in the field of automation. One thing that hasn't changed at DWFritz is our focus on our core...


  • Wilsonville, United States State of Oregon Full time

    Job Description: REQ-159719Life Skills Coordinator, Correctional Recreation Specialist 2 (Wilsonville) Internal / UnderfillThis position is available for current regular status employees of the Oregon Department of Corrections, Oregon Correctional Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision.This position has an underfill...


  • Wilsonville, United States State of Oregon Full time

    Job Description: REQ-158243Intake Assistant Administrator, Correctional Counseling Manager 1 ( Wilsonville) – Internal OnlyThis position is available for current regular status employees of the Oregon Department of Corrections, Oregon Correctional Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision.About the Job:Your Role:This...


  • Wilsonville, United States Avamere Skilled Advisors, LLC Full time

    Location: 25115 SW Parkway Ave. Wilsonville, OR (Remote or Hybrid Office Opportunity) Compensation: Commensurate with Experience Tuition assistance Employee assistance program featuring free counseling services, financial coaching, legal services, and more Paid time off/sick leave (rolls over annually) 401K retirement plan with employer...

  • Caregiver.

    3 weeks ago


    Wilsonville, United States Assisting Hands Home Care Full time

    Description: This position provides custodial and personal care services to clients that contract with Assisting Hands for services under the direction of the Staffing Coordinator in compliance with the Plan of Care. In home or long-term care setting is preferred. Reports to: Staffing Coordinator Primary Duties: Maintaining a clean, safe,...

  • Admin/Sales Support

    5 days ago


    Wilsonville, United States Direct Sales Full time

    Job DescriptionJob DescriptionDirect Sales is a small business of 6 people that thrives on teamwork and a family friendly environment. Our sales support administrator provides administrative support to our sales department and owner. The job duties include answering phones, scheduling meetings, at times arranging travel, following up with clients about...

  • HR Generalist

    6 days ago


    Wilsonville, United States JobsRUs.com Full time

    JobsRUs.com is seeking to hire a Human Resource Assistant for our client in Wilsonville, OR! Benefits Available! Weekly Pay! $28.00/Hour Monday - Friday This position supports HR Manager and HRBP to successfully implement local initiatives, and execute regional and corporate programs Help to create an environment to attract, develop, retain and engage talent...

  • HR Assistant

    4 weeks ago


    Wilsonville, United States JobsRUs.com Full time

    is seeking to hire an HR Assistant for our client in Wilsonville OR! Benefits Available! (Insurance, 401k, etc.)Weekly Pay! $21.84/HourMust have experience using MS Office SuiteMust be comfortable conducting new hire orientations and comfortable speaking in front of large groups. This position supports HR Manager and HRBP to successfully implement local...


  • Wilsonville, United States Dateline Exports Full time

    Job DescriptionJob DescriptionCompany OverviewDateline Exports is an export company specializing in the supply of construction materials for overseas projects in the Western Pacific Islands area, specifically Guam, Micronesia, Polynesia, and Melanesia. For over 30 years, Dateline has a responsive, trusted partner supplying construction material for military...


  • Wilsonville, Oregon, United States Randstad Full time

    A top company is looking for an administrative assistant in Wilsonville, OR If you have 3-5 years of HR related experience please apply Fully onsite in Wilsonville, OR. Monday - Friday 8-5, $22/hr Responsibilities: This position supports HR Manager and HRBP to successfully implement local initiatives, and execute regional and corporate programs. Help to...


  • Wilsonville, United States State of Oregon Full time

    Job Description: Institution Registered Nurse (Wilsonville) multiple positions Coffee Creek Correctional Facility – About the Job – Your RoleThe Oregon Department of Corrections (ODOC) is seeking Registered Nurses with a passion for caring for marginalized and underserved incarcerated individuals. The ODOC patient population is disproportionately...


  • Wilsonville, United States State of Oregon Full time

    Job Description: Institution Registered Nurse (Wilsonville) multiple positionsCoffee Creek Correctional Facility – Wilsonville, OregonThe Oregon Department of Corrections (ODOC) is seeking Registered Nurses with a passion for caring for marginalized and underserved incarcerated individuals. The ODOC patient population is disproportionately affected by...