Legal Administrative Assistant

3 weeks ago

New York, United States Axinn Veltrop & Harkrider LLP Full time
Job DescriptionJob Description

Legal Administrative Assistant

Axinn combines the skills, experience and dedication of the world's largest firms with the focus, responsiveness, efficiency and attention to client needs of the best boutiques. The Firm was established in the late 1990s by lawyers from premier Wall Street firms with a common vision: provide the highest level of service and strategic acumen in antitrust, intellectual property, and high-stakes litigation. Axinn’s lawyers have served as lead or co-lead counsel on nearly half a trillion dollars in transactions and, in the last 10 years alone, have handled more than 500 litigations.

Under the supervision of the Administrative Team Manager this position has primary responsibility for the performance of clerical/administrative activities and coordination of activities and events as necessary to the San Francisco office. This position will be required to be physically in the office at least 3-days per week, with limited supervision.

Duties and Responsibilities:

  • General administrative support services
    • Maintain calendar and contacts
    • Room scheduling/reservations (individual and group meetings)
    • Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
    • Track monthly expenses, prepare expense reports and manage corporate card accounts
    • Make travel arrangements
    • Respond timely to emails requesting other assistance
  • Documentation
    • Proofread documents upon attorney request
    • Perform photocopying, scanning, faxing, binding, filing, etc.
    • Create TOCs and TOAs
    • Prepare legal correspondence, documents, electronic filings, etc.
    • Create and maintain files
    • Prepare new client/matter forms; engagement letters, etc.
    • Create binders
  • Track attorney bar/court admissions/CLE information
  • Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)
  • Enter attorney hours into time management system and manage contract attorney time as applicable
  • Review and edit of monthly prebills; drafting cover letters for same
  • Minor personal work for a Partner
  • Provide back-up services for other admins or office personnel
  • Other duties and special projects as assigned

Education, Experience, and Skills Required:

  • Associate’s degree preferred
  • 2+ years general office experience required, prior law firm experience is preferred.
  • Excellent communication skills, both verbal and written.
  • General knowledge of office equipment and tools.
  • Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools.
  • Ability to build rapport with attorneys and professional staff.
  • Strong organizational skills with great attention to detail.
  • The ability to work independently but within a team environment.

Benefits

At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:

  • Competitive starting pay and annual discretionary bonus and raise eligibility
  • Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
  • Firm paid short and long-term disability, plus life and accident insurance
  • 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
  • Comprehensive medical, dental, and vision insurance options
  • Flexible spending and health savings accounts (medical plan dependent)
  • Firm paid comprehensive Employee Assistance Program (EAP)
  • Student loan refinancing discounts
  • Fitness/Gym dues reimbursement program
  • Hybrid schedules may be available, with 3-days in-office presence required, and 35-hour standard work week.


Position Details

This is a full-time, benefits eligible, non-exempt level position. The finalist’s rate of pay will be commensurate with the incumbent’s experience, with a targeted hiring range of $33.00-39.00 per hour for highly-qualified candidates. This position is currently available in our New York City office location only and relocation is not provided for this role.

Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond.

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