Administrative Assistant

2 weeks ago

Midland, United States DUNAWAY ASSOCIATES LLC Full time
Job DescriptionJob Description

WHAT WE DO:

Dunaway is a professional services firm established in 1956, with offices in Fort Worth, Austin, Dallas, Farmersville, Houston, Midland, and San Antonio. We offer civil and structural engineering, planning + landscape architecture, survey, and construction inspection services to public and private clients throughout Texas.

As a multi-discipline firm with a staff of over 350+ positioned in our seven offices across the state of Texas – our firm’s size, location, and reputation allows us to provide local, specialized knowledge to each project and each client that we serve.

WHO WE ARE:

At Dunaway, our mission is to foster a culture that ensures our employees thrive and reach their highest potential. This is what we call the Dunaway Difference. We realize that our employees, who efficiently utilize their time and talents to further the growth of our organization, are our most valuable asset.

WHAT YOU’LL BE DOING:

Perform a variety of routine and non-routine administrative functions to support all department employees. Coordinate and manage office events, meetings, and serve as the administrative contact for the office location, liaising with other offices as needed. Additionally, handle various project-related tasks within the department and the company

Once selected to join our team, you will:

  • Provide primarily routine administrative support to Directors and Project Managers in the office
  • Create general correspondence, master documents, presentations, spreadsheets, reports, and other documentation as needed
  • Create project opportunities to include all pertinent basic information; once project is billable then determine and set up budget and billing structure from contract terms
  • Maintain several groups of important information, ensuring accuracy and completion, in the applicable systems, including client invoices, mailing lists, contract files, etc.
  • Serve as contact resource manager ensuring all client contact information is accurate and without duplication; determine and manage solution to ensure this amongst several systems housing the same data
  • Support marketing/business development activities, functions, and assignments and participate when necessary
  • Coordinate contact with city/county on projects, including plans, utilities, benchmarks, right-of-entry, etc.
  • Work with Marketing to ensure resumes and SOQ’s are up to date with all project and other relevant information
  • Manage, issue, track and reconcile all credit cards and related expenses, including mileage
  • Organize and manage travel arrangements, including tracking and processing expenses
  • Assist with preparation for new employees, including business cards, set up of desk area, etc.
  • Coordinate with Human Resources for all company/employee events and manage and execute for the location
  • Assist and coordinate with other corporate administrative staff
  • Ability to meet all working conditions, physical demands, and minimum requirements outlined in this job description with or without reasonable accommodation, as applicable under the ADA, and as needed
  • Other duties as assigned

KEY QUALIFICATIONS:

KNOWLEDGE:

  • Solid knowledge of MS Office (Word, Excel, Power Point, Outlook)
  • Proficiency with typing

SKILLS:

  • High attention to detail
  • Ability to prioritize and multi-task effectively
  • Excellent organizational and follow-up skills
  • Good communication skills, both verbal and written
  • Ability to work both with a team or independently as needed
  • Ability to make decisions in accordance with established policies and procedures and to interpret policies and procedures when necessary

EXPERIENCE:

  • One year of previous administrative experience, preferably in office or department requiring coordination of various processes, events, etc.
  • Prior experience in service industry, preferably in engineering or architectural firm
  • Prior experience with proposals and contracts
  • Prior experience with Deltek Vision

EDUCATION:

  • High school diploma/GED

  • Administrative Assistant

    2 weeks ago

    Midland, United States Outlaw Vacuum Services Ltd Full time

    Are you an experienced Administrative Assistant looking for a dynamic role in the heart of the oil industry? Outlaw Vacuum Services, a reputable company based in Midland, TX, is seeking a talented and organized individual to join our team as an Administrative Assistant. If you have a background in QuickBooks, invoicing, excellent customer service skills, and...

  • Administrative Assistant

    2 weeks ago

    Midland, United States Outlaw Vacuum Services Ltd Full time

    Are you an experienced Administrative Assistant looking for a dynamic role in the heart of the oil industry? Outlaw Vacuum Services, a reputable company based in Midland, TX, is seeking a talented and organized individual to join our team as an Administrative Assistant. If you have a background in QuickBooks, invoicing, excellent customer service skills, and...

  • Administrative Assistant

    1 week ago

    Midland, United States Prime Well Solutions Full time

    Job DescriptionJob DescriptionOverview:As an Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our office environment. Your primary responsibilities will revolve around managing administrative tasks efficiently and effectively. This role requires meticulous attention to detail, strong organizational skills, and the...

  • Administrative assistant

    1 week ago

    Midland, United States Kelly Full time

    At Kelly®, we’re seeking an Executive Administrative Assistant to work at a premier Chemical manufacturer in Midland, MI. Pay Rate: $20-$25/hr (Based on expereince) 40 hour work week in office Monday-Friday Executive Administrative Assistant: • Providing professional administrative support to a group of employees under the direction of leaders and...

  • Administrative Assistant

    3 weeks ago

    Midland, United States Weaver Full time

    The Weaver Experience Weaver is a full-service national accounting, advisory and consulting firm with opportunities for professionals in many different fields. We seek to bring a human element to the world of accounting, which includes creating a diverse, collaborative, and entrepreneurial workplace culture. Our leaders truly care about the well-being of...

  • Administration Assistant

    1 month ago

    Midland, United States Chappell Roofing Full time

    Job DescriptionJob DescriptionChappell Roofing is hiring an Administrative Assistant. **This is a 1099 contract position and is not eligible for benefits. **Hours include: M-F 8 am – 5 pm (1 hour for lunch)We need someone to help with day-to-day office tasks, including:·         Answering and directing phone calls·         Create and...

  • Administrative Assistant

    3 weeks ago

    Midland, United States TMG Operating LLC Full time

    Job DescriptionJob DescriptionDescription:Job Summary:The Administrative Assistant is responsible for the company's financial, administrative, and clerical support. The Administrative Assistant facilitates the efficient operation of the assigned departments by performing various clerical and administrative tasks. The Administrative Assistant will support...

  • Parts Administrative Assistant

    2 weeks ago

    Midland, United States Vector Fleet Management Full time

    Job DescriptionJob DescriptionParts Administrative Assistant - Midland, TX Parts Administrative Assistant: Are you ready to begin a rewarding career where you can earn up to $41,600 (up to $20.00 hourly) or more a year while you enjoy a steady day shift schedule? This is your chance to roll into a career where you will receive competitive compensation along...

  • Administrative Assistant

    3 weeks ago

    Midland, United States CPA Firm - Bookkeeper Full time

    Job DescriptionJob DescriptionAn established, growing firm looking for an ambitious, motivated, and enthusiastic individual to join our team. We are looking for an Administrative Assistant/Bookkeeper to provide administrative and clerical support to our organization. You will gain experience and learn essential industry skills by assisting our team. This...

  • Administrative Assistant

    3 weeks ago

    Midland, Texas, United States Corestaff Services Full time

    Wonderful temporary opportunity for an Administrative Assistant to support office activities for a well-known oil and gas company in Midland, Tx. The ideal candidate must be able to possess a strong work ethic - polished/poised and resourceful with tremendous attention to detail and the ability to interact professionally with internal and external personnel...

  • Administrative Assistant

    2 weeks ago

    Midland, United States tapwage Full time

    Job Title: Administrative Assistant Schedule: 5/2 Schedule Location: Midland, TX Pay: DOE Job Duties: - Manages/creates complex spreadsheets/documents in Microsoft Office Suite including Excel, Word, PowerPoint. - Manages/maintains Billing/Invoicing spreadsheets - Exhibit professional demeanor with all phone, email and correspondence exchanges -...

  • Administrative Assistant

    1 month ago

    Midland, United States Corestaff Services Full time

    Wonderful temporary opportunity for an Administrative Assistant to support office activities for a well-known oil and gas company in Midland, Tx. The ideal candidate must be able to possess a strong work ethic - polished/poised and resourceful with tremendous attention to detail and the ability to interact professionally with internal and external personnel...

  • Administrative Assistant

    4 weeks ago

    Midland, United States ConocoPhillips Full time

    Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.Who We Are We are one of the world's largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we...

  • Administrative Assistant

    2 weeks ago

    Midland, Texas, United States tapwage Full time

    Job Title: Administrative AssistantSchedule: 5/2 ScheduleLocation: Midland, TXPay:DOEJob Duties: Manages/creates complex spreadsheets/documents in Microsoft Office Suite including Excel, Word, PowerPoint. Manages/maintains Billing/Invoicing spreadsheets Exhibit professional demeanor with all phone, email and correspondence exchanges Performs office and...

  • Administrative Assistant

    3 weeks ago

    Midland, United States Absolute Professionals Full time

    Job DescriptionJob DescriptionOpportunity for Administrative Assistant / SchedulerMust have the following experience:*Field Tickets*Customer Service*Dispatching (will be some OT)*Strong Excel*Scheduling*Strong organizational skillsSAGE AND DRILL PIPE/CASING EXPERIENCE IS A PLUS!    

  • Administrative Assistant to International Affairs

    1 month ago

    Midland, United States Northwood University Full time

    Roles The Administrative Assistant will play a crucial role in supporting the Office of International Affairs. Responsibilities include assisting International Affairs staff with daily operations, delivering exceptional and prompt customer service, upholding professionalism and confidentiality, prioritizing tasks effectively, working autonomously when...

  • HR Administrative Assistant

    3 weeks ago

    Midland Park, New Jersey, United States Horizon Termite & Pest Control Corp Full time

    Job DescriptionJob DescriptionDescription:As an HR Professional, do you want to have a daily impact on the team that you serve by fostering an efficient, supportive, and highly productive workplace? Would you like to bring your knowledge and experience along with your interpersonal and organizational skills to be a main contributor to the growth and...

  • Operations Administrator

    3 weeks ago

    Midland, United States White Tail Automation Full time

    Job DescriptionJob DescriptionSalary: $24-$32/hourOperations Administrator Advance your career with an organization that values teamwork and is passionate about the work we do and the people who do it. Crimson Group of Companies (CGC) is looking for a highly organized and process-driven Operations Administrator to add to the growing team and to work closely...

  • Property Management Administrative Assistant

    3 weeks ago

    Midland Park, United States The Azarian Group, LLC Full time

    Overview: The Property Management Administrative Assistant is responsible for coordinating the maintenance and compliance of the commercial properties by dispatching vendors and contractors to various job sites. **Responsibilities**: - Tenant relations and customer service - Coordinate repairs and maintenance issues - Schedule elevator, fire, and sprinkler...

  • Administrative Assistant

    3 weeks ago

    Midland, United States Liberty Energy Full time

    Qualifications & Requirements:High school diploma or equivalent.Demonstrated ability to work independently within a rapid-pace environment.Indicators & Attributes for Success:Attention to detailAbility to stay on task and follow throughCustomer/Client focusPositive attitudeCommunication skillsPrioritization & organizational skillsAccountabilityEthical...