PT Office Assistant

4 weeks ago

Bainbridge, United States Tristarr Recruiting Full time
Job DescriptionJob DescriptionOne of TriStarr's client's based in Bainbridge, PA is searching for a part-time Office Assistant to support overall office operations. The ideal candidate is a proactive problem solver with exceptional communication skills and attention to detail. This candidate should have experience working in an office environment, performing administrative duties, and providing support to management.

Responsibilities
  • Advise the General Manager of time-sensitive and high priority issues, ensuring appropriate follow-up.
  • Prepare memos, invoices, reports, and related documents.
  • Maintain internal and external email and address directories, both paper and electronic.
  • Sort and distribute mail.
  • Maintain office supplies inventory by anticipating needs and ordering in a timely manner.
  • Send sales reports to landlords and calculate rent owed.
  • Scan invoices to the server and send them to the outsourced accounting department.
  • Collect and verify credit card receipts and reconcile credit card statements.
  • Answer phones and route incoming calls.
  • Fulfill retail shop restocking orders.
  • Take and process customer orders.
  • Process and record of donation requests
  • Prepare staff supply boxes and other information as needed for Summerfest.
  • Facilitate good company-wide communication.
  • Assist managers with various duties and projects as needed.

Required Skills and Qualifications
  • 5 years of experience in an administrative role, with some time reporting directly to management.
  • Excellent written and verbal communication skills.
  • Ability to proofread content; identifying and correcting grammar, spelling and punctuation.
  • Proficiency with MS Office suite, other office productivity tools, and an eagerness to learn new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Excellent interpersonal skills.
  • Be willing to work at Summerfest as needed.

Hours: 11-5pm, daily
Benefits: 401k matching, employee discount (upon perm hire)
Pay: $20hr

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