Office/HR Assistant

4 days ago

The Woodlands, United States Constructable Full time
Job DescriptionJob DescriptionSalary:

Office/HR Assistant



About Constructable

Constructable is a design, build, and general contractor firm founded on the idea that customers deserve service and satisfaction, in the best, on time, and on budget projects possible. With our home office in Houston, TX, Constructable is a one-stop-shop for all your specialized needs in designing and building of commercial, industrial, and renewable energy projects.    Constructable: Strengthening Community Through an Exceptional Building Experience.

 

Our Core Values

At the heart of Constructable philosophy are our core values, which are integral to every aspect of our operations and critical to our success:

 

Team Player: Embodying the spirit of "All In, All Together," we believe in the power of unity and consistent collaboration. Every team member is vital, contributing to every project, every time.

Wants the Ball: We thrive on challenges and are driven by a relentless pursuit of our goals. At Constructable, having the courage to lead and the desire to take ownership is fundamental. We are the players who always want the ball because we play to turn dreams into reality.

Grow or Die: Growth is the cornerstone of our approach. We foster a culture that embraces change and encourages continuous personal and professional development. To us, to grow is to succeed.

Hard Work: Our commitment to striving for greatness is unwavering. We tackle challenging projects with dedication and diligence, knowing that hard work is the path to achieving remarkable success.

Keep it Real: Authenticity and integrity define who we are. At Constructable, being true to oneself and others is not just a policy; it's a practice of living honestly and fearlessly, committed to being the person you were designed to be.

 

What does the Office Assistant do?

Reporting into the office of the Human Resources, the Office Assistant is ultimately responsible for the success of the office and is required to meet, manage, and maintain the expectations of the business.  This team member will ensure the office is operating efficiently and all administrative tasks are completed on time.

 

Responsibilities:

  • Manage front desk and phone lines, and be the point person for maintenance, mailing/shipping, office supplies, and errands.
  • Maintain inventory of office supplies; order supplies as needed.
  • Coordinate with IT and Safety and Quality Manager to provide support to field personnel.
  • Manage coordination with vendors and suppliers to ensure all are in place for fully functional office.
  • Manage preparation and logistics for all meetings (in-person and virtual) with clients, guests, and visiting team members.
  • Manage all mail: collection, distribution, and shipments – via FedEx, UPS, or USPS.
  • Maintain office files.
  • Manage office community spaces for cleanliness and functionality: Reception area, breakroom, coffee bar, and conference rooms.
  • Perform other related duties as assigned.
  • Book travel for new candidates.
  • Manage Airbnb and bookings for field staff.
  • Prepare all onboarding paperwork and tasks for new employees.
  • Manage hiring candidate communications, including scheduling interviews with staff members.
  • Manage applicant flow log for hiring candidates and keep it up to date.
  • Manage birthday/anniversary and email shout outs.
  • Coordinate lunch for office staff/meetings when needed.
  • Maintain field staff’s hours Friday before payroll week to ensure all hours are submitted and coded correctly.
  • Coordinate with the IT department on equipment setup for all new hires.

Required Skills/Abilities and Education:

  • Minimum 3 years of administrative and clerical experience.
  • Extensive knowledge of office management procedures.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Extremely proficient with Microsoft Office Suite or related software.

 

What we offer you: 

Competitive Salary

Excellent benefits - Medical, Dental, Vision

Great work environment

401K/with company match

Quarterly Bonus

Company Holidays

Monday to Friday Schedule

  

Constructable does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, marital status, or based on an individuals' status in any group or class protected by applicable federal, state, or local law.

 

We invite you to join our team


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