Ops Associate Video Interview

2 weeks ago

New York, United States Neighborhood Charter Schools Full time
Job DescriptionJob DescriptionThe Operations Associate will support the overall operation of the Bronx School Operations team in daily administrative functions.
Responsibilities
Essential Job Duties & Responsibilities
  • Responsible for creating and maintaining a welcoming and efficient front office that emphasizes organization, professionalism, and courtesy
  • Serve as the main point of contact in the school reception area
  • Manage phones and calendars of school leaders (incoming calls, take messages, schedule meetings, etc.)
  • Maintains documents, files and records (e.g., registration, student files, testing materials, immunization records, etc.) for the purpose of providing up-to-date reference and audit trail
  • Maintain the Student Information System (student attendance, student discipline, grade reporting, basic scheduling, etc.) Ops Systems
  • Responsible for recording, tracking and following up on all student tardiness and absences
  • Purchase instructional, office and janitorial and maintenance supplies. Solicit and document competitive bids when necessary
  • Manage school communications and documents archive (e.g., produce letters, memos, and school mailings)
  • Other duties as assigned by the Director of Operations, Executive Director, or other members of Operations and school leadership teams
Non-Essential Job Duties & Responsibilities
  • Construct school partnerships with families and local community organizations for additional student needs, such as after-school programs
  • Assist in the coordination of logistics and planning for all school events as requested by school leaders
  • Plan and assist with the logistics of all school field trips (trip selection, pre-visit preparation, transportation, follow up, and evaluation)
  • Work with the custodial team to ensure the building is cleaned and all necessary repairs are made in a timely manner
  • ATS System management
Qualifications & Behavioral Competencies
  • Bilingual - Spanish speaking (preferred)
  • Ability to problem solve independently and as a member of a team
  • Ability to manage time and set priorities
  • Ability to think clearly and analytically about complex organizational issues
  • Ability to consistently meet deadlines
  • Ability to communicate effectively (written and oral) about projects and progress to supervisors and team members
  • Willingness to take initiative and assist team members
  • Maintains a congenial demeanor in dealing with internal and external constituents
  • Comfortability with technical programs related to schools i.e. PowerSchool, Expensify, SchoolMint, eDoctrina, etc (preferred)
  • Bachelor’s degree (preferred)

This person will support the Bronx Operations teams.

Americans with Disability Specifications

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements
Authorized to work in the US without sponsorship
Lift up to 50 pounds
Spanish
English

Requisition #clx91fedlaka40qqcwd0l6leh

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