Accounts Payable Analyst

4 weeks ago

Springfield, United States Health New England Full time
Job DescriptionJob Description

This position is responsible for maintaining and adhering to internal controls, ensuring compliance with applicable laws and regulations, and following Health New England’s entity level policies and procedures. The position is responsible for reporting unethical or fraudulent activity related to business operations and adhering to Health New England’s Code of Conduct.

Summary: Provide a brief summary of the purpose of this role. Include the role’s primary responsibility, its impact on end results, and the degree of freedom to act.

The Accounts Payable Analyst is primarily responsible for HNE’s accounts payable process and supporting the vendor management process. A key component of A/P processing is to verify and process invoices, maintain accounts payable records, and provide support necessary to pay HNE's obligations timely and accurately. Partner with Legal and Compliance on the vendor management process.

Essential Functions: List in order of importance the essential duties and responsibilities of this role, and estimate the percentage of time spent on each. Include management and supervisory responsibilities, if any.

Accounts Payable Administration – 60%

  • Verifies and processes all vendor invoices for three entities, check requests and employee expense reports/reimbursements along with managing the internal tool used for employee expense submission
  • Manages the Accounts Payable incoming email volume which consists of organizing and tracking invoices along with obtaining proper approvals and providing timely responses to any correspondences/inquiries
  • Responds to inquiries from vendors or employees and researches and resolves concerns or discrepancies.
  • Executes check or payment runs via checks, ACHs and wires, and balance check runs
  • Manage payment processing through a third-party vendor software
  • Regularly reviews A/P aging Assists departments with coding accounts payable requests to appropriate general ledger accounts
  • Ensures transactions are timely and accurate, and that expenses are accurately coded and allocated
  • Maintains 1099 tracking and partners with outside vendor, Provider Enrollment and IT Operations for annual 1099 reporting
  • Vendor set-up including obtaining banking information and collection of W-9 forms

Support Monthly Closing Process for Accounting – 20%

  • Monthly close and reconciliation of accounts payable to general ledger for all companies
  • Partners with Staff Accountant to accurately record fixed assets and prepaid expenses
  • Supports Sr. Accountant with preparation of monthly medical, non-medical and administrative accruals

Other Departmental Duties and Projects – 20%

  • Maintains accounts payable invoice filing, scanning and indexing
  • Assists with internal and external audit preparation and requests (i.e. accounts payable invoices/checks documentation)
  • Identifies and leads process/solution improvements related to accounts payable
  • Partners with Budget Managers to identify opportunities to improve efficiencies and reduce costs
  • Supports Vendor Management processes and related projects


Minimum Requirements: State the specific knowledge, skills, abilities, and experience required to perform the essential functions listed above. Include particular degrees, licenses, certifications, etc. if they are a minimum requirement for the job.


Bachelor’s degree in Accounting or Business with 4-6 years of accounts payable experience; or an equivalent combination of education and experience.

  • Knowledge of 1099 reporting a plus
  • Strong analytical skills with the ability to research and resolve difficult AP related problems
  • Intermediate level Excel and Word skills required
  • Excellent knowledge of data entry practices, principles, methods and techniques
  • Utilize software and Excel templates to automate data entry
  • Excellent analytical, organizational, and problem solving skills
  • Excellent verbal and written communication skills
  • Must be able to prioritize workload to meet ongoing deadlines while maintaining daily responsibilities and customer service support
  • Performs work under minimal supervision
  • Handles complex issues and problems, and refers only the most complex issues to higher-level staff
  • Possesses comprehensive knowledge of subject matter.

Working Conditions: Works in a standard office-based environment with long periods of data entry, sitting, viewing computer monitors and utilizing virtual communication tools. If applicable, be able to effectively work remotely in an environment which supports successful and timely competition of responsibilities.

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