Accounts Payable Specialist

1 week ago

Saint Paul, United States Schwing America Inc Full time
Job DescriptionJob Description

Purpose

Under general supervision, this position is responsible for completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.

Essential Job Functions

  • Maintain custody of the petty cash fund and related records, and replenish funds as required
  • Update vendor master file
  • Reconcile open receiving and past due statements from vendors
  • Enter invoices for payment, verify vendor numbers, account numbers and extensions for accuracy. Post invoices to general ledger
  • Verify invoices to purchase order to insure accuracy. Trouble shoot any problems pertaining to invoices.
  • Process expense reports, checking for accuracy and required supporting documentation.
  • Select invoices for payment, logging and pulling invoices to be paid.
  • Prints checks and prepare them for signing and mailing
  • Reconcile travel advances to general ledger
  • Handle vendor calls regarding past due or problem invoices. Reconcile problems with various departments
  • Estimate cash disbursements needed for the credit manager and as disbursements occur, log information in cash book
  • Perform cash receipt duties and reporting as required
  • Copy foreign vendor invoices for purchasing. File invoices in accounts payable file, observing standard filing procedures
  • Run suspended voucher reports daily and distribute to buyers
  • Enter canceled checks from bank statement
  • Wire transfer funds through bank as needed
  • Move journals to general ledger daily
  • May perform reasonably similar or related duties and reporting as required

Requirements

Physical Demands:

  • Perform stationary work 85% of the time using a computer and applicable office equipment
  • Move about inside the office and production areas of the building 10% of the time to access files, office equipment and communicate with colleagues

Education/Skills/Experience:

  • High school diploma
  • 1-3 years experience in Accounts Payable processing
  • Ability to handle high work load and manage multiple projects
  • Computer savvy with proficiency in Microsoft Office and SAP, preferred
  • Possess a high degree of interpersonal and communication skills, both written and verbal

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