Administrative Assistant

2 weeks ago

Indianapolis, United States LOGZONE, Inc. Full time
Job DescriptionJob DescriptionSalary:

LOGZONE is a premier Small Disadvantaged Business (SDB), and a Veterans Administration-Certified Service-Disabled Veteran-Owned (SDVOSB) firm. Since 2007, LOGZONE has provided services in Logistics and Materiel Management, Facilities Operations and Maintenance, Integrated Logistics Support and Planning, and Medical Support. We strive to provide quality support services throughout the project life cycle. Our ability to remain a responsive resource to our customers and partner companies has allowed us to earn their trust and build positive relationships through performance. We are looking for qualified candidates with the same vision to succeed

 

Job Duties:

  • Receptionist duties such as answer phone, respond/receive phone messages, greet clients
  • Support Property Manager in the management of office automation initiatives including technical system maintenance i.e. fax machine, copier, scanner, and office printers
  • Provide administrative support for office personnel and clients including various duty requests as reminders, phone calls, memos, emails, data gathering
  • Liaison between Agencies, Property Management and General Contractors
  • Responsible for receiving, processing, distributing, and ensuring compliance of mechanical/custodial service requests including use of the NCMMS
  • Timekeeper for the So.IL/IN Service Center - Enter and track timekeeping utilizing HR Links computerized timekeeping system
  • Establishing and maintaining file program
  • Collect and catalogue all FSS information
  • Submit office supply requests
  • Send, Receive and Disburse incoming and outgoing mail and packages for Office Personnel
  • Issue keys to client representatives and contractors
  • Maintain office logs
  • Operate computer programs such as Google, Internet Explorer, Word, Excel, Microsoft
  • Publishers for various office functions as required
  • Other administrative duties as requested by the Supervisory Property Manager
  • Developing and maintaining a current Procedures Manual. The Contractor shall provide a written Procedures Manual covering the key tasks or functions performed by the administrative services positions for both current and back-fill employees. Additional procedures will be developed for special projects that are performed by these positions on a continual basis. The Manual will be used as both a training document for back-up employees, as well as a reference document for the current staff.

 

Education and Experience:

  • Advanced knowledge and proficiency in Microsoft Office products.
  • Effective communication skills (both written and verbal).
  • Resourcefulness, initiative and skill to function in a fast-paced environment.
  • Attention to detail in goal/task accomplishment with minimal supervision.
  • Professionalism and the ability to interact effectively with others.19
  • Ability to meet planned and unscheduled deadlines in a timely manner.
  • All contract personnel will be required to undergo a background suitability clearance (HSPD-12) by GSA, prior to work and maintain this suitability clearance.
  • All personnel shall be able to work independently. Adequate supervision shall be provided by the Contractor to ensure successful performance under this contract.
  • Contractor shall ensure that the Government only pays for actual hours worked under this effort, i.e. contract employee in each location, every day that the facility is open for business.
  • Minimum Qualifications: Two (2) or more years in an administrative capacity, preferably with a Government Agency or Contractor

 

LOGZONE is an equal opportunity employer. We encourage diversity in our workforce. LOGZONE provides equal employment opportunities to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws, or any other factor protected by law. If you require a reasonable accommodation to apply for a position with LOGZONE through our online applicant system, please email careers@logzoneinc.com for assistance. Minorities, females, disabled and protected veterans are urged to apply. LOGZONE is a VEVRAA Federal Contractor.

 


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