Administrative Assistant

4 weeks ago

Albertville, United States The Sports Facilities Companies Full time
Job DescriptionJob Description

ADMINISTRATIVE ASSISTANT- Sand Mountain Park & Amphitheater

Sports Facilities Management, LLC

LOCATION: Albertville, AL

DEPARTMENT: FINANCE

REPORTS TO: FINANCE MANAGER

STATUS: FULL TIME (NON-EXEMPT)

ABOUT THE COMPANY:

Sand Mountain Park & Amphitheater is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Albertville, AL. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

Sand Mountain Park & Amphitheater is a member of The Sports Facilities Companies (SFC) and is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC was awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

The Administrative Assistant will provide cash handling support for the Finance Team assisting with day-to-day tasks and data entry. This position will be coordinating, facilitating, and/or performing a variety of administrative and support tasks. This position will also serve as an administrative point of contact for internal/external Team Members, guests, and clients.

PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

Personnel Duties and Responsibilities

  • Directly align with the Sand Mountain Park Mission Statement and Core Values
  • Maintains office supplies
  • Upkeep of office area, reception, break room, conference rooms, etc.
  • Maintains record keeping for participant waivers, Certificate of Insurance, and contracts
  • Provide excellent customer service to visitors and callers by resolving information requests, directing to the appropriate parties, or taking messages
  • Perform general office duties, such as order office supplies, maintain database systems, distribute mail
  • Assist with inventory control
  • Record keeping and data entry

Financial Duties and Responsibilities

  • Point of sale cash reconciliation
  • Preparing till bags for all safes and events
  • Reconciliation of cash received to cash reports
  • Managing all safe logs and proper use of safes
  • Reporting to the Staff Accountant variances between cash counted and cash reports
  • Managing adequate amounts of each bill and coin to keep available during events
  • Availability during large events for mid shift drops, count-up's, and count-down's
  • Understand each software used in the facility that deals with cash or collection of money
  • Daily reconciliation of facility vault and safes
  • Supervision over training and implementation of cash handling policies
  • Assist with managers for daily till bag needs
  • Training new team members, in various departments, cash handling standard operating procedures
  • Provides administrative support as needed for Finance Team
  • Perform any additional duties as directed by supervisor and manager

MINIMUM QUALIFICATIONS:

  • 2+ years of cash handling experience
  • Flexible work schedule (e.g. nights, weekends, holidays)
  • Highly professional, organized, and detail-oriented
  • Must have critical thinking skills
  • Must have excellent verbal and written communication skills
  • Must have adequate computer skills, including Word, Excel, PowerPoint, etc.
  • Must be able to remain focused in a high-volume, fast paced environment
  • Must be able to work well in a team environment

WORKING CONDITIONS AND PHYSICAL EFFORT:

  • Must be able to lift 40 pounds waist high
  • May be required to sit or stand for extended periods of time whether indoors or outdoors, and squat, stoop or bend into awkward positions while performing job functions
  • Facility has intermittent noise


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