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Construction Office Assistant

3 months ago

Rowlett, United States NATIONS ROOF LLC Full time
Job DescriptionJob Description

Nations Roof is seeking a Service Office Administrator to join the group.

This position will be 100% in the office with a Monday-Friday schedule 8:00 am to 5:00 pm.

Nations Roof is one of the largest commercial roofing contractors ranked in the Top 5 Roofing Contractors in the US. Our projects range in scope from large scale new commercial construction, industrial, hospitality, distribution centers, retail centers, office buildings, multifamily, residential, and green roofs to large renovations of existing buildings.

Position Summary:

The Service Administrator, under the direct supervision of the Service Manager (or other reporting Manager listed above), is responsible for the administrative processes of purchase orders, invoices, office support and contract documents for the service department.

Essential Functions and Responsibilities:

  • Inbound and outbound phone calls and emails
  • Process, review, code and input daily outgoing invoices and incoming payments
  • Collections on local and past due national accounts
  • Send and receive Work Orders, Purchase Orders, COI and Warranties
  • Assistance in creation of work order in CRM software from client request.
  • Assist with the preparation, review and administration of contractual proposals, contracts and purchase orders relating to construction projects.
  • Preparation, review, and administration of subcontractor MSA’s, POs, and certificates of insurance.
  • Cross train and provide back up support in the office
  • Project set up and job maintenance, as required
  • Account payable and receivable, as required
  • Verify payroll consolidation and entry, as required
  • Reconcile accounts, as required
  • Administration of all human resources, new employee onboarding, and benefits related matters for service personnel
  • Assist in tracking and administration of service fleet vehicle maintenance schedules
  • Assist in receiving and tracking vendor/supplier preliminary notices and lien release requirements, submittals, and releases, as required
  • Processes, organizes, and maintains documents.
  • An ability to produce a high-volume output while maintaining an attention to detail.
  • Other duties as assigned.

Skills/Knowledge:

Excellent verbal and written communication skills. Ability to effectively plan, organize and meet deadlines while maintaining a high level of quality. Intermediate computer skills required. (Microsoft Suite: Word, Excel, PowerPoint, etc.)

Benefits Include:

  • Full Time, Salaried position $40K-$45K
  • Medical, Dental and Vision Benefits
  • Accident and Disability Insurance
  • Life Insurance
  • Paid Holiday and Vacation
  • 401(K) with employer match

The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nations Roof provides equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic. Our company is a Drug Free Workplace.

No Recruiters.

All candidates must be authorized to work in the U.S



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