HR Clerk

2 months ago

Columbus, United States Gregory Construction Full time
Job DescriptionJob DescriptionHuman Resource Clerk

 A. Job ResponsibilitiesThe Human Resources Clerk will be responsible for providing administrative and clerical support to the Human Resources Manager. This position handles all HR related administrative tasks, maintains up-to-date employee records, and provides general support to the Gregrory Construction team. The ideal candidate is organized, detail-oriented, and has excellent interpersonal skills.
B. Job Functions
Summary of Essential Duties and Responsibilities
    1. Be a champion with the HR processes
    2. Excellent organizational skills
    3. Professional in all aspects of his/her behavior.
    1. Good Communication skills, both oral and written.
    2. Ability to multitask and work in a fast-paced environment. 
    3. Must be self-motivated and work without direct supervision.
    4. Ability to organize and prioritize workload to meet deadlines.

C. Essential Duties and Responsibilities include the following. Other duties may be assigned.
 
  1. Maintains office administrative duties, including answering phones; making appointments and maintaining files to ensure effective preparation of materials, on-boarding new associates, flow of information, and management of schedule to allow the Human Resources team the ability to most efficiently utilize time for matters relevant to the successful operations and management of Gregory Construction.
  2. Conduct candidate call backs and coordinate all pre-employment processes to include schedule employee for first day at work, coordinate housing accommodations if needed and process on-boarding paperwork.
  3. Conducts pre-employment screening (drug test, background) as well as maintaining the tracking spreadsheet of new employees attending orientation to ensure a smooth and seamless on-boarding process
  4. Maintain employee records and files, ensuring accuracy and compliance with company policies

  1. Performing periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
  2. Collect and maintain employment applications, resumes, and other documents
  3. Assist the Human Resources Manager with reporting and special HR projects
  4. Updates and maintains candidate information in the organizations Applicant Tracking System
  5. Responsible for creating and distributing employee change announcements (promotions, transfers, etc) with the entire company through various channels of communication.
  6. Assist with other tasks as needed

D. Competencies

To perform the job successfully, an individual should demonstrate the following competencies:
  1. Lives out and promotes the Company's core values of Safety, Integrity, Communication, Excellence, and Determination
  2. Customer Service – Manages difficult or emotional situations; Responds promptly to employee needs; Meets commitments.
  3. Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
  4. Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Able to operate with a sense of urgency when necessary and juggle multiple projects with competing deadlines.
  5. Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
  6. Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
  7. Communication - Excellent communication skills, including listening, asking clarifying questions when needed, writing, and a superior attention to detail.

E. Education and Experience
  1. High school diploma or equivalent required, Associates Degree preferred.
  2. Minimum of 2 years of prior Human Resources experience in a secretarial or administrative capacity preferred.
  3. Expert level in using MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams…).
  4. Experience using Applicant Tracking software (Jazz HR, preferred)
  5. Proficiency in written and spoken English.
  6. Demonstrated strong communication skills in oral and written communications.
  7. Demonstrates interpersonal sound judgment and decision-making skills in directing administrative tasks, using discretion when necessary, understanding the potential impact on the department.
  8. Ability to work under high-pressure situations and maintain confidentiality
  9. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion – often with deadline pressures

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