Administrative Support Analyst

4 weeks ago

Arlington, United States MDW Associates Full time
Job DescriptionJob Description

MDW is currently seeking an Administrative Support Analyst to support the Office of the Undersecretary of Defense for Research and Engineering in Arlington, VA. The analyst will provide full-time support to the Director of the Technology Industrial Innovation Base (TIIB) as a support contractor for ManTech Program Support Services (MPSS). The successful candidate will be capable of providing senior-level clerical and administrative support for ManTech leadership and action officers.

The Contractor support to the OSD ManTech Front Office will include managing scheduling, coordinating team activities, and tracking actions to meet OSD ManTech mission needs.

The Administrative Support Analyst will perform the following job functions:

  • Manage the calendars of the Director, OSD ManTech and coordinate daily activities to resolve conflicting priorities and requirements and ensure support for attendance at high-profile meetings.
  • Coordinate schedules with the travel coordinator and process Official Government Travel for the Director, ManTech, within the Defense Travel System (DTS) according to Government Travel Regulations.
  • Ensure the accountability of files and correspondence in the office, both in electronic and in paper form. The files should be readily accessible whenever the need arises to find historical documents.
  • Coordinate documentation routing for organizational review and approval.
  • Monitor the Correspondence and Task Management System (CATMS) database to ensure all tasks assigned to OSD ManTech are reviewed, routed, and submitted on time.
  • Facilitate research, completion, and management review of items assigned to OSD ManTech for action.
  • Ensure timely review of actions and production of associated materials by OSD ManTech team members.

Required Experience:

  • Must have proficient written and oral communication skills and the ability to coordinate with large groups of people at multiple levels across the organization.
  • Experience working with senior officials and familiarity with DoD organization(s) and structure, specifically OSD.
  • Experience managing, tracking, updating tasks using sophisticated agency-level action tracking systems.
  • CATMS or comparable Service system experience is preferred.

Education Requirement/Required Years of Experience:

  • Bachelor's degree from an accredited college or university is required with 5 years of experience.

Clearance Requirement(s):

  • Candidates for this position must have an Active US Security Clearance (Secret)

Company Description

Incorporated in 2012, MDW is a small business headquartered in Northern Virginia. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication and hard work.

Our core capabilities include:

  • Accounting Support Services
  • Strategic Planning
  • Cost Estimating
  • Budget Programming and Justification
  • Budget Execution
  • Acquisition Management
  • Financial Systems Support & Integration

MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

MDW offers a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:

  • Health
  • Dental
  • Vision
  • Group Life Insurance/Long Term Disability/Short Term Disability
  • Retirement/401(k)
  • Flexible Leave Policy

All information will be kept confidential according to EEO guidelines.

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