Administrative Coordinator

2 weeks ago

Nutley, United States Hoxton Circle Full time
Job DescriptionJob Description

Hoxton Circle has partnered with a commercial retail client that needs administrative support in their corporate office headquarters. The role will be a contract-temporary to possible full-time hire on the EA side supporting C-suite and company owners. The role will be contract/temporary until February of next year with a possibility of going permanent depending on performance. See job duties below, the role is 5-days onsite.

Primary Responsibilities:

  • Heavy calendar management in a very fast-paced environment
  • Extensive meeting coordination via a very active calendar of appointments
  • Keeping President on-track with appointments, meetings, and calls
  • Maintaining some financial information related to donations, expenses, etc.
  • Occasional support of other senior leaders
  • Managing company vehicles including disputing toll violations, handling insurance policies, etc.
  • Completing administrative duties related to maintaining latest printouts, ordering office lunch, greeting visitors, and scheduling personal appointments.

Qualifications:

  • 2-3 years experience supporting a fast past HQ administratively.
  • Experience working at an EA highly preferred.
  • Highly proficient in with Microsoft Suite, including Excel.

Hoxton Circle is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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